Accounting Specialist

Accounting SpecialistWe are looking for an Accounting Specialist to join a permanent, onsite contract position. This role supports day-to-day accounting operations with a strong focus on accounts payable, billing assistance, and transaction reconciliation. The ideal candidate brings solid attention to detail, works comfortably in QuickBooks, and can manage a steady flow of vendor and payment activity while keeping records accurate and organized.Responsibilities:Manage weekly entry of vendor invoices in QuickBooks, ensuring each transaction is supported by the correct documentation and expense classification.Review bills for completeness and accuracy, then coordinate approval priorities with leadership before preparing payments to vendors.Record payment activity across multiple methods, including checks and card transactions, and maintain up-to-date accounting records.Organize vendor files and related financial documents, including handling weekly distribution of outgoing payments.Respond to vendor questions, research discrepancies, and help resolve payment issues in a timely manner.Reconcile monthly company credit card activity by matching charges to receipts, assigning job-related coding, and following up on missing support.Partner with bookkeeping and project teams to assist with invoice generation, customer billing, and identification of completed work ready to be billed.Apply incoming payments in QuickBooks, support remote check deposit processing, and assist with reconciliation and reporting tied to accounts receivable activity.