Administrative Assistant - Part Time

Job Description Title Administrative Assistant-Part Time Reports To Director of Student Support Programs, Chief Academic Officer Job Summary Supports the day‑to‑day operations of Federal and State Programs and the Academic Services Department. Primary Duties Maintain and reconcile financial records, including disbursements, accounts payable, payroll, and purchase orders Prepare and process credit card charges, compile data, and resolve discrepancies in financial transactions Process payroll and assist with related financial documentation and reporting Maintain polite and professional communication via phone, email, and mail Anticipate the needs of others to ensure a seamless and positive experience Handle office tasks such as filing, setting up meetings, and reordering supplies Direct visitors to appropriate departments, rooms for meetings, and trainings Provide information and assistance to internal and external customers; determine and coordinate appropriate follow‑up action as needed Perform a variety of administrative duties including preparing correspondence and maintaining confidentiality of documents and information Demonstrate regular and predictable attendance Promote a favorable image of the ESC and encourage community partnerships that enhance ESC programs and services Uphold governing board policies and follow administrative procedures Perform other duties as assigned Minimum Qualifications High school diploma Valid driver's license Secretarial experience preferred Ability to work outside of normal work hours when needed Self‑motivated, highly organized, and detail‑oriented Strong verbal skills Desire to be proactive and create a positive experience for others Working knowledge of proper sentence structure, spelling, and punctuation in the English language; knowledge of modern office procedures and equipment and office management Strong relationship‑building and communication skills with District administrators/Board of Education and internal/external stakeholders; strong interpersonal relationship skills including cultural sensitivity and competence Ability to compose routine correspondence as well as proofread and detect errors in communications and documents Remain free of alcohol or nonprescribed controlled substances in the workplace throughout employment in the ESC Ability to efficiently multi‑task on a daily basis Proficiency with technology hardware and basic software (e.g., Microsoft Office), email, and office equipment (e.g., copier, fax, scanner, telephone); proficiency with web‑based applications (e.g., Google Docs, DEWs website, social media), and NCOESC databases Ability to preserve confidentiality of student information and records; clearances: criminal justice fingerprint/background (FBI/BCI) and public health clearances Physical Requirements & Working Conditions Constant sitting; requires frequent talking and hearing; occasional standing, walking, kneeling, reaching, handling, grasping, engagement in repetitive motions, and eye/hand/foot coordination Primary duties performed in an office environment with virtually no exposure to adverse environmental conditions; occasional light physical effort required EEOC/ADA Disclaimer The qualifications listed above are intended to represent the education, experience, skill and ability levels typically needed to successfully perform the essential duties contained in this job description. North Central Ohio Educational Service Center (NCOESC) is an equal‑opportunity employer and does not discriminate against individuals regardless of race, gender, sexual orientation, religion, national origin, age, gender identity or expression, ancestry, familial status, military status or disability in its programs, activities, and employment policies. NCOESC fully supports the hiring and employment of individuals with physical or mental disabilities who meet the job qualifications, so long as the individuals are able to perform the essential duties of the position with or without reasonable accommodation. #J-18808-Ljbffr