Substitute Secretary

Nine Mile Falls School District

Job Title: Substitute Secretary

Step into the School Control Center

Nine Mile Falls School District is seeking Substitute Secretaries who can step into a busy school office and help keep the day moving. The office is where a lot of school life runs through first. Students stop in with questions. Families call for help. Staff need answers. Somewhere in the middle of it all, the phone rings again.

Substitute secretaries help support the regular office staff when they are away. This may mean greeting visitors, answering phones, helping with attendance, supporting staff, or keeping track of the small details that somehow become very important by 9:07 a.m. The work can move quickly, and no two buildings are exactly the same. A calm voice helps. So does being organized. A sense of humor is useful, especially on the days when the copier, the phone, and the intercom all seem to be having separate emergencies. (What's the extension for IT again?)


This role is trusted in a real way. School offices handle private information, student needs, family questions, and the daily rhythm of the building. Substitute secretaries help people feel welcomed, pointed in the right direction, and taken care of. When the office is steady, the whole school feels it.

Come help the school day stay on track, and become part of the team that knows where everyone is supposed to be before everyone else does.

Salary: Current Washington State Minimum Wage


Benefits: As outlined by the Policies and Procedures of Nine Mile Falls School District. Nine Mile Falls policies and Procedures can be accessed online at

Limited Defined Employees will accrue 1 hour of sick leave for every 40 hours worked. Employees who work 630 hours in a school year will become benefit eligible for the remainder of the school year. Standard benefits include, Medical, Dental, Vision, Life Insurance and Long-Term Disability. Benefits are provided through the School Employee Benefits Board (SEBB) at anticipated to work 70 hours or more per month for at least 5 months over a 12-month period are eligible for Retirement through the State Department of Retirement Services.

Work Location: Nine Mile Falls School District


Nature and Scope of Job:
The Substitute Secretary provides short-term clerical and administrative support within school offices. Under the direction of the building principal or designee, substitute secretaries assist with the daily operations of the school office and help ensure that communication, recordkeeping, and office procedures continue without interruption.

Substitute secretaries may be assigned to elementary, middle, or high school offices and may assist with a variety of front office and clerical responsibilities depending on the needs of the building.

This position frequently serves as the first point of contact for students, staff, families, and visitors. Professional communication, organization, and the ability to manage multiple tasks are essential.

Position Reports To: Building Administrator / Superintendent

Classification: Substitute Secretary

Work Day: Monday - Friday; Hours Vary

Begin: 2026 - 2027 School Year

Primary Job Functions

Assignments may vary by building but commonly include:

1. Provide front office support and serve as a point of contact for students, families, staff, and visitors.
2. Answer telephones, respond to routine inquiries, and direct calls or messages to appropriate staff.
3. Greet visitors and assist with check-in procedures in accordance with district safety protocols.
4. Provide clerical and administrative support to school administrators and office staff.
5. Maintain student attendance records and assist with routine data entry and recordkeeping.
6. Process student sign-in/sign-out and assist with attendance tracking as directed.
7. Assist with preparation, filing, and organization of documents, reports, and school records.
8. Operate standard office equipment including computers, copiers, scanners, and multi-line phone systems.
9. Assist with distribution of mail, messages, and materials within the school.
10. Support communication between the school office, classrooms, and families.
11. Provide general office support such as copying, filing, scheduling assistance, and document preparation.
12. Maintain confidentiality when handling student information, staff information, and other sensitive records.
13. Follow established school and district procedures for student safety and office operations.
14. Perform other duties as assigned by the building administrator or designee.

QUALIFICATIONS
Minimum Required Qualifications:

1. High school diploma or equivalent.
2. Basic clerical and computer skills, including familiarity with common office software and equipment.
3. Ability to communicate effectively and professionally with students, staff, parents, and community members.
4. Ability to organize work, manage multiple tasks, and respond calmly in a busy office environment.
5. Ability to follow written and verbal instructions.
6. Ability to maintain confidentiality regarding student and staff information.

Desired Qualifications:

1. Previous experience working in a school office or administrative office environment.
2. Experience with student information systems or basic data entry.
3. Experience providing customer service or front-office support.

Environmental Demands:

1. Air-conditioned building.
2. Occasional exposure to weather extremes.
3. Fluorescent/LED lighting.

Physical Requirements

The employee may be required to sit or stand for extended periods, use hands for keyboarding and office equipment, and occasionally lift or move office materials or supplies.

APPLICATION STEPS
Submit a complete application through RedRover.

Upon Hire:
If an offer of employment is made, new employees must complete a background check for criminal history, including a fingerprint check by the Washington State Patrol and the Federal Bureau of Investigation. Any offer of employment is contingent upon the successful outcome of the criminal history background check and approval by the Nine Mile Falls School District Board of Directors.

In the Nine Mile Falls School District

... each student will succeed

... effective instruction is paramount

... quality leadership matters

... reflection improves our practice

... we are each other's best resource

... positive relationships are foundational to our success

We continue to act in a way that matches our beliefs.

For questions, please contact:
Kyle Stussi, Human Resources Specialist
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The Nine Mile Falls School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Title IX and Civil Rights Compliance Coordinator
Jeff Baerwald
10110 W Charles Road
Nine Mile Falls WA 99026
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Section 504/ADA Coordinator
Michelle Mace
10110 W Charles Road
Nine Mile Falls WA 99026
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