Administrative Assistant

Job Posting

Community Group, Inc, an Associa company, is hiring a full-time Administrative Assistant to support its HOA community in the Fredericksburg, VA area.

Daily responsibilities:

• Work hours: 8:30am - 5:30pm.
• Meet and greet homeowners, visitors, guest, members of the Board of Directors, maintenance contractors and vendors.
• Manage phones, daily emails, mass emails, and all correspondence.
• Research and respond to inquiries.
• Conduct resale and compliance inspections.
• Schedule and coordinate maintenance contractors and vendors onsite.
• Create and mail out HOA Violation notices.
• Assist in preparing hearing letters.
• Assist homeowners in completing and submitting architectural review applications.
• Assist in reviewing and approving invoices.
• Issue and activate pool and club house passes.
• Schedule and send out board meeting reminders.
• Assemble documents for board packets.
• Other duties as directed.

Pay rate: $17-$19 an hour.

Requirements:

• 2+ years of office assistant or clerical experience in a corporate setting with experience in the single-family, multi-family, vacation rental, or hospitality industries preferred.
• Excellent communication skills (written and spoken) and conflict resolution techniques.
• Service driven, customer focused, and team oriented.
• Proficient in MS Office Products (Word, Excel, and Outlook).
• Ability to manage multiple projects, prioritize and re-prioritize tasks.
• Proactive, takes initiative, and attention to detail.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.