Accounting & Finance Specialist - Client Opening

Accounting & Finance Specialist (Construction Industry) - Client Opening

Company Overview:

A well-established construction organization focused on delivering high-quality work with a commitment to integrity, fair pricing, and dependable execution. The company partners closely with its clients throughout each project to ensure strong outcomes and long-term satisfaction.

Position Overview: We are seeking a detail-oriented and highly organized Accounting & Finance Specialist to support our growing operations in the construction industry. This role is responsible for managing accounts payable functions, supporting payroll processes and maintaining accurate financial records. The ideal candidate is analytical, dependable, and capable of working both independently and collaboratively within a team environment.

Essential Duties & Responsibilities

• Manage full-cycle accounts payable functions
• Support payroll processing, ensuring accuracy and compliance with company policies and applicable regulations
• Maintain and work within the chart of accounts, ensuring proper coding and classification of financial transactions
• Perform credit card reconciliations and resolve discrepancies in a timely manner
• Track and reconcile assets and liabilities, maintaining accurate financial records
• Utilize QuickBooks for day-to-day accounting functions and reporting
• Leverage advanced Excel skills for data analysis, reporting, and financial tracking
• Support inventory tracking and reconciliation (experience preferred)
• Ensure a high level of accuracy and attention to detail across all financial processes
• Collaborate with internal teams while also managing tasks independently and meeting deadlines
• Prepare, issue, and track purchase orders for materials, equipment, and services
• Verify purchase requests against approved budgets and job cost codes
• Coordinate with project managers and field staff to clarify purchasing needs
• Monitor open purchase orders and follow up on outstanding deliveries

Non-Essential Duties & Responsibilities

• Cross training on the following duties to assist as backup if necessary.
• Accounts receivable functions, including invoice processing, payment tracking, collections, and reconciliations
• Assist with billing processes, including progress billing and contract-based invoicing
• Review and support new contracts, ensuring accurate financial setup and alignment with project terms

Qualifications:

• Proven experience in accounting or bookkeeping, preferably within the construction industry
• Strong knowledge of accounts payable and payroll support
• Experience working with charts of accounts, financial reporting, and reconciliations
• Proficiency in QuickBooks and advanced skills in Microsoft Excel
• Familiarity with asset and liability management
• Experience with inventory accounting is an asset
• Experience with purchasing is a plus
• Strong organizational skills with exceptional attention to detail
• Ability to work both independently and as part of a team
• Excellent communication and problem-solving abilities

Preferred Attributes:

• Experience in construction accounting practices such as job costing and progress billing
• Ability to manage multiple priorities in a fast-paced environment
• Proactive mindset with a focus on continuous improvement