Order Entry Specialist

Job Description

Job Description

Job Title: Office Coordinator / Administrative Coordinator Job Description

We are seeking a detail-oriented Office Coordinator / Administrative Coordinator to support daily operations by processing purchase orders, performing accurate data entry, tracking and following up on purchase orders, and handling a variety of administrative tasks. This role offers a long-term contract-to-hire opportunity in a collaborative office environment with consistent workflow, opportunities for overtime, and flexible support for work-life balance.

• Process purchase orders accurately and in a timely manner, ensuring all required information is complete and correct.
• Perform high-volume data entry with strong attention to detail, maintaining accuracy across all systems and documents.
• Track and monitor purchase orders from creation through completion, proactively following up on status as needed.
• Enter and update information in SAP and other internal systems to keep records current and organized.
• Use basic Excel to maintain spreadsheets, track data, and support reporting needs.
• Provide general administrative support to the office, including organizing documents, filing, and handling routine correspondence.
• Deliver professional customer service by responding to inquiries, resolving issues, and communicating updates clearly and promptly.
• Collaborate with team members to ensure smooth office operations and consistent process execution.
• Perform miscellaneous administrative tasks as assigned to support overall business needs.

• Strong data entry skills with a high level of accuracy and attention to detail.
• Demonstrated administrative support experience in an office environment.
• Excellent communication skills, both verbal and written, to interact effectively with internal and external stakeholders.
• Customer service experience, including handling inquiries and providing timely updates.
• Ability to process purchase orders and follow established procedures.
• Basic proficiency in Excel for data tracking and simple spreadsheet tasks.
• Ability to learn and utilize SAP or similar enterprise systems.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Reliability and consistency in completing tasks and meeting deadlines.

• Experience using SAP for data entry and purchase order processing is a strong plus.
• Previous experience in a coordinator, office support, or administrative role.
• Comfort working in a fast-paced environment with consistent workload.
• Ability to work both independently and collaboratively within a team.
• Flexibility to occasionally work overtime when business needs require.

This is an in-office role, Monday through Friday, from 7:30 AM to 4:30 PM. You will work in a collaborative office environment with a consistent workflow and no slow periods, providing stability and ongoing engagement in daily tasks. The position is a contract-to-hire opportunity designed to transition into a long-term permanent role with a growing organization. The work culture emphasizes teamwork, reliability, and flexibility, offering opportunities for some overtime while remaining supportive of work-life balance, including personal commitments such as school drop-off and pick-up schedules. Standard office attire and professional presentation are expected in this setting.

This is a Contract position based out of Ventura, CA.

The pay range for this position is $24.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Ventura,CA.

This position is anticipated to close on Sep 4, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.