Accounts Payable/Accounting Clerk

Job Description

Job Description

Our client, in the construction industry is need for an Accounts Payable/Accounting Clerk to join their team on a temp-to-hire basis! This role supports day-to-day accounting operations while also contributing to subcontract administration, project cost coordination, and office support in a collaborative small-company environment. The position offers the opportunity to work closely with leadership, project teams, vendors, and subcontractors while helping keep financial records accurate, organized, and timely.

Responsibilities:

• Process vendor and subcontractor invoices by reviewing details, entering records into the accounting system, and maintaining accurate payment documentation.

• Coordinate invoice workflow by securing cost coding, general ledger coding, and internal approvals before filing completed records in an organized manner.

• Track outstanding payables, assemble payment runs, and prepare checks for final authorization.

• Support monthly accounting close activities by assisting the Controller with reconciliations, reporting support, and related accounting tasks.

• Prepare subcontract agreements and help manage administrative documentation for active construction projects.

• Review subcontractor accounts and project records to confirm all billings and costs have been captured prior to project closeout.

• Partner with Project Managers to address billing discrepancies, cost concerns, and budget-related questions.

• Record customer payments, complete remote deposit activities, and compile supporting backup for cash receipts.

• Prepare and submit Arizona transaction privilege tax filings and maintain related records.

• Manage lien waiver administration for vendors and subcontractors, including requesting, tracking, reviewing, filing, and retaining required conditional and unconditional documentation throughout the life of each project.

• At least 2 years of experience in accounting, bookkeeping, accounts payable, or a closely related function.

• Experience using Sage accounting software, QuickBooks, or another comparable accounting platform.

• Working knowledge of accounts payable, invoice processing, and accurate data entry practices.

• Proficiency with Microsoft Excel, Microsoft Word, and Adobe Acrobat.

• Strong organizational skills with the ability to maintain detailed electronic files and documentation.

• Ability to manage multiple priorities, meet deadlines, and communicate effectively with internal and external stakeholders.