Cash Applications Associate

Cash Applications Associate

The Cash Applications Associate is responsible for processing customer payments and ensuring accurate application of funds to accounts receivable. This role contributes to departmental objectives by maintaining data accuracy, supporting timely cash flow, and resolving payment discrepancies. The position works collaboratively with internal teams and customers to address issues and ensure proper account reconciliation. This role plays an important part in maintaining financial integrity and supporting overall accounting operations.

Primary Duties:

• Process and apply customer payments, including electronic transfers and other remittance methods, in an accurate and timely manner.
• Review payment details and match payments to appropriate customer accounts and invoices.
• Identify and resolve discrepancies, including unapplied or misapplied payments, through research and communication.
• Maintain accurate financial records and ensure integrity of accounts receivable data.
• Reconcile cash receipts and accounts receivable balances on a daily and monthly basis.
• Prepare and post journal entries related to cash activity, transfers, and account adjustments.
• Code and apply non-customer payments to appropriate accounts.
• Communicate with internal departments and customers to resolve payment inquiries and issues.
• Maintain confidentiality of financial and customer information.
• Primary duties may include, but are not limited to:
• Assist with audit preparation by maintaining organized records and documentation.
• Support reporting and reconciliation activities related to accounts receivable.
• Assist with special projects and process improvement initiatives.
• Provide support to billing or accounting teams as needed.
• Performs other duties as assigned.

Job Requirements

Education and Experience Requirements:

• Requires a high school diploma or general education degree (GED);
• 1+ years of experience in accounting, finance, or a related field,
• Or any combination of education and experience, which would provide an equivalent background. Some college coursework in accounting or business preferred.

Knowledge, Skills, and Abilities:

• Basic knowledge of accounting principles and accounts receivable processes.
• Strong attention to detail and accuracy.
• Ability to analyze discrepancies and resolve issues effectively.
• Strong organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.

Essential and Physical Functions:

• Ability to analyze financial data and perform detailed reconciliation tasks.
• Strong attention to detail and problem-solving capabilities.
• Ability to manage multiple tasks and meet deadlines.
• Ability to communicate effectively with internal and external stakeholders.
• Ability to sit for extended periods while performing work tasks.
• Ability to lift up to 25 lbs. occasionally.

Work Environment:

• Perform work primarily in an office environment.
• Occasional exposure to manufacturing areas with varying temperatures, dust, and noise levels.
• Regular interaction with accounting, finance, and operational teams.
• Compliance with all company policies and procedures to maintain a safe work environment.
• Use of personal protective equipment (PPE) as required when visiting production areas.
• This role is classified as a Safety Sensitive Position, requiring adherence to all safety protocols to ensure a safe and secure work environment.

Disclaimer:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.