Executive Assistant / Lifestyle Manager to Entrepreneur

$130k

Pocketbook Agency

JRN: 2535

We are seeking an Executive Assistant / Lifestyle Manager to support our client who is a highly accomplished entrepreneur, investor, and hospitality executive with a rapidly expanding portfolio of businesses, development projects, and personal ventures.

The principal primarily splits time between Orange County and Los Angeles.

This is a highly visible role supporting the principal directly across both personal and professional priorities. The ideal candidate is polished, resourceful, exceptionally organized, and capable of managing a wide variety of responsibilities with discretion, efficiency, and sound judgment.

Responsibilities

Executive & Administrative Support

Manage an ever-changing personal and professional calendar
Coordinate appointments, meetings, reservations, and commitments
Monitor communications and assist with follow-up as needed
Organize digital files, records, and computer systems
Track projects, deadlines, and action items
Conduct research and support special projects
Serve as a liaison with business contacts, consultants, vendors, and external partners

Travel & Logistics Management

Coordinate all domestic and international travel arrangements
Create detailed travel itineraries
Manage flights, hotels, transportation, dining reservations, and experiences
Anticipate travel-related needs and provide logistical support before and during trips
Handle last-minute changes and troubleshoot travel issues

Lifestyle & Personal Support

Manage personal appointments and scheduling
Coordinate dinner parties, social gatherings, and special events
Source gifts and oversee special occasion planning
Assist with wardrobe coordination, personal shopping, and styling support
Coordinate with stylists, retailers, and service providers
Manage household-related logistics and personal projects
Support pet-related scheduling and coordination as needed

Relationship & Project Coordination

Respond to and coordinate inquiries from customers and external stakeholders
Communicate with real estate professionals, developers, and project partners
Assist with various entrepreneurial, investment, and creative initiatives
Ensure seamless execution of ongoing projects across multiple areas of the principal's life and business interests

Qualifications

7+ years of experience supporting a HNW individual, founder, executive, entrepreneur, celebrity, or family office principal
Exceptional organizational and project management skills
Strong written and verbal communication abilities
Ability to maintain complete confidentiality and discretion; NDA required
Strong technology skills with the ability to organize digital files and systems
Professional presence with high emotional intelligence
Must be comfortable commuting frequently to Laguna Beach and traveling to Los Angeles as neededTop of FormBottom of Form

Location: Orange County, CA (with LA travel capability needed)

Compensation and benefits: $130,000 DOE, comprehensive benefits package provided.

Apply

Vacancy posted 4 hours ago

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