PA Graduate Admissions Officer

Job Description

Job Description

Description:

PA Graduate Admissions Officer

Benefits?  

• Front Loaded PTO 
• Tuition Assistance 
• Medical, Dental, Vision? 
• 401(k) – with Employer Contribution 

South College - We are one of the nation’s fastest growing institutions of higher learning … come grow your career with us.? In order to fully meet our Mission to our students, we require a diverse combination of perspectives, backgrounds, life experiences, and ideas from our faculty and staff and will provide them with an equitable and inclusive work environment -where respect and open interchange of ideas are at the heart of that culture. 

22,000 Students  

11 Campuses?  

Competency Based Education  

Online  

Essential Duties and Responsibilities 

Under the supervision of the Physician Assistant Program Director, the Graduate Admissions/Senior Admissions Officer coordinates and manages the admissions process for the Physician Assistant program in collaboration with program leadership and the Admissions Committee. This position requires exceptional organizational skills, attention to detail, strong data management capabilities, and the ability to manage multiple priorities and deadlines in a fast-paced environment.

Admissions Operations and Applicant Management

• Coordinate all aspects of the admissions process, from initial applicant inquiries through enrollment and onboarding.
• Manage and maintain applicant records, application statuses, and supporting documentation within centralized application systems (CASPA), institutional databases, and internal tracking systems.
• Review applications for completeness, verify admission requirements, and communicate outstanding requirements and deadlines to applicants.
• Maintain accurate, organized, and confidential applicant records throughout the admissions cycle.
• Serve as a primary point of contact for prospective students, providing timely and professional communication regarding admissions requirements, processes, and application status.

Data Management and Reporting

• Develop, maintain, and regularly update admissions databases, spreadsheets, tracking tools, and electronic records to ensure data accuracy and accessibility.
• Monitor applicant progression, interview outcomes, admission decisions, waitlists, enrollment confirmations, and seat deposits.
• Prepare routine and ad hoc admissions reports, including applicant statistics, enrollment trends, and other key performance indicators.
• Identify trends, discrepancies, and opportunities for process improvement and communicate findings to program leadership.
• Maintain organized documentation and statistical reports to support institutional reporting, program evaluation, and accreditation requirements.

Admissions Selection and Interview Coordination

• Coordinate interview schedules, applicant communications, faculty assignments, and logistical arrangements for admissions events.
• Prepare and organize electronic application files, interview materials, evaluation documents, and admission decision communications.
• Facilitate faculty and student participation in admissions activities, including training and coordination of assigned responsibilities.
• Track admission offers, conditional acceptances, waitlist activity, and enrollment commitments to support timely admissions decisions.

Student Enrollment and Onboarding

• Coordinate administrative processes for accepted students, including collection and verification of required enrollment documentation.
• Maintain incoming student records and monitor completion of outstanding admission and onboarding requirements.
• Collaborate with program leadership and institutional departments to coordinate orientation, student information systems, learning management system access, and related onboarding activities.
• Provide timely communication to incoming students regarding enrollment expectations, deadlines, and orientation activities.

Administrative and Program Support

• Coordinate Admissions Committee meetings, including scheduling, preparation of materials, documentation, and reporting.
• Assist with preparation and maintenance of admissions-related accreditation documentation and program reports.
• Develop, monitor, and maintain the annual admissions budget and related financial records.
• Support recruitment initiatives, informational sessions, and program events in collaboration with institutional departments.
• Assist with program activities, including orientation, examinations, and student ceremonies, as needed.

Collaboration and Process Improvement

• Collaborate with program leadership, faculty, and institutional admissions personnel to ensure efficient and consistent admissions operations.
• Evaluate administrative workflows and recommend improvements to enhance accuracy, efficiency, and applicant experience.
• Maintain knowledge of institutional admissions policies, application systems, and relevant program requirements.
• Perform other administrative duties as assigned to support program and institutional objectives.

 

Requirements:

Education

• Minimum of a bachelor’s degree 

Experience

• Previous experience in admissions and recruiting. -Competency in Microsoft Office Suite, Campus Vue, and Salesforce. -Knowledge of office administration practices and procedures -Fluency in English including spelling, grammar, and punctuation
• Good communication and organizational skills -Work independently as well as in a team environment

Notice of AI Use in Job Application Review

As part of our commitment in creating a fair, efficient, and consistent hiring process we may use artificial intelligence (AI) to help our recruiting teams organize, summarize, and analyze information provided by candidates, including resumes, application responses, and other materials submitted during the application process.AI may be used to identify patterns, highlight relevant skills, and experience, and assist in comparing a candidate’s qualifications with the requirement of a specific role. These tools are to improve efficiency and consistency while supporting more informed hiring decisions, which will ultimately be made by the hiring team.