Administrative Coordinator

Administrative CoordinatorThe Judicial Council of California is accepting applications for the position of Administrative Coordinator with the Leadership Support Services office. Under the supervision of the Leadership Support Services (LSS) Director, the Administrative Coordinator works independently to support the daily activities of the Director and Deputy Director, ensuring effective oversight of the Leadership Support Services Office. The Administrative Coordinator routinely interacts with external stakeholders, including Judicial Council members, trial and appellate court leadership, and court staff, as well as internal executive leadership and senior management. The role is responsible for complex administrative support, logistics, scheduling, document preparation, and coordination of meetings and events.The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council's staff organization seeks to continue to evolve as one of California's most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, student loan forgiveness as part of Public Service Loan Forgiveness (PSLF), and retirement savings plans. The Sacramento office is located minutes from downtown, just north of Discovery Park.The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council's Sacramento office at least two days per week, based on their office leader's direction, and reside in the areas surrounding this location. To be eligible for Judicial Council employment and participation in the Judicial Council's Hybrid Work Program, a prospective or current employee's primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.ResponsibilitiesManage and maintain calendars for the Director and Deputy Director, and schedule meetings and events.Prepare, review, and edit documents, reports, presentations, and correspondence for completeness, accuracy, and compliance.Coordinate travel arrangements and process expense claims.Maintain detailed filing and records management systems.Communicate with internal and external stakeholders regarding assignments and projects and create and maintain tracking logs for both.General office administration including answering phones, responding to messages, and sorting and distributing mail.Maintain and update office procedures, train incoming support staff, and advise staff on procedures.Maintain agency wide subject matter expert list.Order, track, and monitor supplies for the office.Receive, track, and review all public access records requests assigned to the office.Attend required training and other meetings, as needed.Other duties, as assigned.QualificationsThree (3) years of administrative support experience, including some experience in area(s) of assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper management, etc.).ORAssociate's degree, preferably in area(s) of assignment, and one (1) year of administrative support experience, including some experience in area(s) of assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper management, etc.). Additional directly related experience and/or education may be substituted on a year-for-year basis.OROne (1) year as an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist with the Judicial Council of California or one year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist in a California superior court or California state-level government entity.Desirable Qualifications:High level of reliability with a strong sense of accountability for team coverage.Self-starter, motivated learner.High quality, detail-oriented work experience.Experience working with executive-level positions, court personnel, or fast-paced administrative work.Political acumen and confidential.Other InformationPlease note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.How To ApplyThis position requires the submission of our official application, responses to the supplemental questions, and a resume. Please apply by November 9, 2026. This position will remain open until filled.To complete an online application, please click the Apply for Job button.The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at View phone number on click.appcast.io. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources: View phone number on click.appcast.io.Pay and Benefits$5,933 - $8,305 per monthPlease note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this temporary reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.Some highlights of our benefits package include:Health/Dental/Vision benefits program14 paid holidays per calendar yearChoice of Annual Leave or Sick/Vacation Leave1 personal holiday per yearUp to $130 per month reimbursement for qualifying commuting costsCalPERS Retirement Plan401(k) and 457 deferred compensation plansEmployee Assistance ProgramBasic Life and AD&D InsuranceFlexElect ProgramPretax ParkingLong Term Disability Program (employee paid/optional)Group Legal Plan (employee paid/optional)Public Service Loan Forgiveness (PSLF) eligibilityEqual Employment OpportunityThe Judicial Council of California is an Equal Opportunity Employer.Supplemental QuestionsTo better assess the qualifications of each applicant, please provide a response to the following questions. Your answers should not exceed a total of three pages.Please explain what interests you about this position.Describe your experience with Microsoft Office Suite (e.g., Outlook, Word, Excel, SharePoint, Teams).Describe your ability to work in a fast-paced, high-demand role.