Accounts Payable Clerk 2026 - 2027 SY

Position Areas

Business Education

Description

JOB TITLE: Accounts Payable Clerk

DEPARTMENT: Finance

REPORTS TO: Director of Accounting & Budget

FLSA STATUS: Non-Exempt

EMPLOYMENT STATUS: Fulltime, 12 months

SALARY: Based on Experience, $15.07 - $18.19, per hour

MINIMUM JOB REQUIREMENTS:

Education: High school diploma or GED, with some college accounting coursework preferred.

Experience: Minimum 2-3 years in basic accounting, bookkeeping or banking

Skills: Demonstrated ability in Microsoft Office programs, excellent customer  service, high attention to detail, strong problem solving and organizational skills, tracking budget expenses, analyzing information, vendor relationships, data entry skills, and general math skills.

ESSENTIAL JOB FUNCTIONS: These statements are intended to describe the responsibilities assigned to the position and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.

1. Reconciles and processes invoices, purchase orders, approvals and receipts of products/services in accordance with Oklahoma statutes and district policies before making payments.

    

2. Pays vendors by scheduling and preparing checks/electronic payments, resolving purchase order, contract, invoice or payment discrepancies and documentation, ensuring credit is received for outstanding memos.

    

3. Maintains comprehensive and easily accessible files (i.e., purchase orders, invoices, related backup documents, etc.) to conform to State Audit requirements, ensuring availability for annual accounting audit.

    

4. Investigates and resolves problems associated with processing of invoices and purchase orders. Performs daily follow-up on accounts payable communications and issues requiring special or urgent attention.

    

5. Provides customer service and support to internal departments with respect to various accounts payable and related accounting inquiries; serves as liaison between departments and vendors in the resolution of problems and inquiries.

    

6. Communicates and follows up with vendors to resolve issues and determine methods for expediting problem payments.

    

7. Analyzes and manipulates data and prepares standard and ad hoc reports as required. Prepares routine correspondence, reports, forms and other documents upon request.

    

8. Responsible for all financial accounts within accounts payable as assigned; reconciles accounts.

    

9. Develops cooperative and functional relationships with district staff and the public; maintains consistent and punctual attendance; ensures job responsibilities are met competently and within established deadlines; performs other duties as assigned.

ESSENTIAL BEHAVIOR:

Ability to use sound judgment in any situation. Ability to deal successfully and rapidly with changes in assignments and properly respond to applicable correspondence/communication received. Ability to project a professional company image through in-person, phone, and electronic interaction. Ability to build and foster harmonious rapport and work cooperatively with District staff and the public while achieving the objectives and goals of the position. Ability to handle problematic and/or difficult situations professionally by communicating with the appropriate person.

ATTENDANCE STATEMENT:

Able to be in attendance for assigned responsibilities with 95% attendance.

ENVIRONMENTAL CONDITIONS:

Work is performed inside in a computerized office environment with minimal exposure to extreme environmental conditions or hazardous materials/equipment.

PHYSICAL STANDARDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is continuously required to sit, talk and hear. The employee is frequently required to walk, stand, bend and stoop. The employee is required to reach with hands and continuously repeat the same hand, arm or finger motion many times as in typing and computer work. Specific vision abilities required in this job include close vision, depth perception, and the ability to adjust focus. ently required to walk, stand, bend and stoop. The employee is required to reach with hands and continuously repeat the same hand, arm or finger motion many times as in typing and computer work. Specific vision abilities required in this job include close vision, depth perception, and the ability to adjust focus.