Part-Time, 3 days per week - Administrative Assistant

Part-Time, 3 days per week - Administrative Assistant

Job Summary

We are seeking a reliable, organized, and detail-oriented Part-Time Administrative Assistant to join our team three days per week. This position is ideal for someone who enjoys providing administrative support, managing office operations, and ensuring daily activities run efficiently. The successful candidate will be proactive, professional, and capable of handling multiple responsibilities while maintaining accuracy and confidentiality in a collaborative office environment.

Duties

• Provide day-to-day administrative support to management and team members to ensure efficient office operations.

• Answer and direct incoming phone calls, emails, and other communications in a professional and courteous manner.

• Maintain calendars by scheduling meetings, appointments, and other business activities using Microsoft Outlook.

• Prepare, edit, proofread, and format correspondence, reports, presentations, and other business documents.

• Perform accurate data entry, filing, scanning, and document management while maintaining organized electronic and physical records.

• Assist with office bookkeeping tasks, expense tracking, invoice processing, and record maintenance when required.

• Order and monitor office supplies, ensuring inventory levels remain adequate for daily operations.

• Coordinate meetings by preparing agendas, arranging meeting spaces, and distributing relevant materials.

• Support special projects and administrative initiatives while helping meet deadlines and organizational objectives.

• Assist with general office management duties to maintain an efficient and well-organized workplace.

Administrative Support

• Calendar and appointment management

• Meeting scheduling and coordination

• Email and correspondence management

• Document preparation and recordkeeping

• Data entry and database maintenance

• Office organization and administrative assistance

• Project coordination and follow-up on assigned tasks

Office Responsibilities

• Filing and maintaining confidential records

• Managing office supplies and inventory

• Greeting visitors and providing excellent customer service

• Assisting with mail distribution and document processing

• Supporting daily office operations and miscellaneous administrative tasks

• Performing additional duties as assigned to support business needs

Qualifications

• Minimum of 1 year of experience in an administrative assistant, office assistant, or similar support role preferred.

• Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities effectively.

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

• Excellent written and verbal communication skills with strong interpersonal abilities.

• High level of accuracy, attention to detail, and problem-solving capabilities.

• Ability to work independently while also contributing effectively within a team environment.

• Professional demeanor with the ability to handle confidential information responsibly.

• Experience with bookkeeping software such as QuickBooks is considered an asset but is not required.

• High school diploma or equivalent required; additional administrative training or certifications are a plus.

Work Schedule

• Part-time position

• Three days per week

• Primarily in-office

• Flexible scheduling may be available based on business needs

Benefits

• Competitive hourly pay

• Flexible part-time work schedule

• Paid training and ongoing support

• Opportunities for professional growth and skill development

• Friendly, collaborative, and supportive work environment

If you are an organized professional who enjoys keeping an office running smoothly and providing exceptional administrative support, we'd love to hear from you. Join our team and contribute your skills in a rewarding part-time role that offers flexibility, collaboration, and opportunities for continued professional growth.