Commercial Project & Sales Operations Coordinator

Design Environments is seeking a highly organized, detail-oriented, and proactive Commercial Project & Sales Operations Coordinator to support our growing Commercial Division. This role serves as a critical liaison between Business Development, Design, Operations, Purchasing, Accounting, and Installation teams, ensuring projects move seamlessly from initial opportunity through project completion. Own and execute project quoting, including LOAs, design fee proposals, estimated FF&E budgets, purchasing contracts, and line-item estimates.

• Maintain project pricing, freight, warehouse, travel costs, and project margins.
• Manage project setup and data across HubSpot, Monday.Maintain booking reports, design fee trackers, pipeline reporting, and sales analytics.
• Coordinate approvals, deposits, documentation, invoicing support, and project initiation activities.
• Partner with Design, Purchasing, Operations, Installation, and accounting teams throughout the project lifecycle.
• Serve as a primary point of contact for contract questions, revisions, and client communication.
• Support commercial pipeline meetings, project reporting, and operational process improvements.
• Provide system administration support including project creation, user management, and data integrity.

3-5+ years of experience in project coordination, sales support, account management, customer service, or a related role.

• Proficiency with Microsoft 365 applications.
• Experience using HubSpot CRM or similar customer relationship management systems.
• Experience within the contract furniture, multifamily, hospitality, model home, commercial interiors, or construction industries.
• Familiarity with project quoting, specifications, bidding processes, purchasing contracts, and order management.
• Accounting, billing, invoicing, or financial administration experience.
• Experience with Fohlio, NetSuite, or similar ERP/project management platforms preferred.
• Associate or bachelor's degree in business, Sales, Marketing, Design, Construction Management, or a related field, or equivalent professional experience.