Administrative Assistant

Job Description

Job Description

Express Employment Professionals seeks an Administrative Assistant who will be responsible for reviewing, auditing, and verifying personnel records and related data to ensure accuracy, completeness, consistency, and compliance with departmental policies and government requirements. This position requires a highly detail-oriented, energetic, and dependable individual who can work efficiently in a structured government environment while handling both computer-based records and physical files or materials.

Compensation: $15.00 per hour

Schedule: Monday - Friday: 9:00 AM - 5:00 PM (This is a 2-to-3-month assignment)

Key Responsibilities

• Review personnel data, employee records, and related documentation for accuracy and completeness.
• Identify discrepancies, missing information, duplicate records, and other data inconsistencies.
• Research and verify information using appropriate personnel and departmental records.
• Maintain accurate audit documentation and prepare reports regarding findings.
• Follow established procedures, policies, and confidentiality requirements when handling personnel information.
• Enter, update, organize, and maintain data in electronic and physical records systems.
• Communicate discrepancies and needed corrections to appropriate personnel.
• Maintain organized files and records to support future audits and reviews.
• Perform other duties and administrative tasks as assigned by management.
• Safely lift, carry, and move boxes or materials weighing up to 50 pounds as required.

Required Qualifications and Skills

• Strong attention to detail and accuracy.
• Ability to review large amounts of information and identify errors or inconsistencies.
• Strong organizational and time-management skills.
• Ability to maintain confidentiality when working with personnel information.
• Ability to work independently while also functioning effectively as part of a team.
• Strong written and verbal communication skills.
• Basic to intermediate computer skills, including the ability to work with databases, spreadsheets, and electronic records.
• Ability to follow established procedures and meet deadlines.
• High level of energy, initiative, and dependability.
• Ability to lift and carry up to 50 pounds and perform physical tasks associated with handling personnel files, boxes, and records.
• Ability to remain focused and productive while performing repetitive or highly detailed auditing tasks.

Preferred Qualifications

• Previous experience in auditing, personnel records, human resources, data management, records management, quality assurance, or government administration.
• Experience working with confidential employee or personnel records.
• Experience with databases, spreadsheets, or personnel information systems.
• Government or public-sector work experience.

Work Environment : The position involves a combination of office-based computer work, records review, and physical handling of files and materials. The successful candidate must be comfortable working in a fast-paced environment, maintaining a high level of accuracy, and performing physical tasks when required.

Please Note: If you do not qualify but know someone who might, please inform them of this great opportunity.

(DJ)