Graduation Degree Specialist

Job Title

Reporting to the Associate Registrar Curriculum and Catalog, the position is responsible for degree auditing, processing exceptions to degree requirements, and updating curriculum records for an assigned population of students. This position directly supervises two Graduation Coordinators while also leading the team in large audience email communication, diploma management and ordering and website maintenance.

Job Description

Degree Auditing Review undergraduate and graduate level student degree audits in DegreeWorks and compare program requirements to appropriate catalogs and program change requests in curriculum management system in preparation for recommending candidates to faculty for degree conferrals. Review includes, but is not limited to, reviewing coursework and other non-course requirements in Banner and Degree Works; reviewing university catalogs to ensure accuracy of degree auditing system; interpreting and explaining to students, faculty and advisors the policies and procedures governing degree requirements; and tracking updates to student records throughout a student's term of graduation application. Assists with applying petitions/exceptions in the degree auditing software. Processes major, minor, concentration, and catalog changes for undergraduate and graduate students upon request from academic advisors, graduate school, or students. Responsible for creating and maintaining internal documentation and reporting for graduation area processes. Communication In collaboration with other members of the Graduation Team in the Office of the Registrar, coordinates large scale student communications including, but not limited to, commencement ceremony details, graduation application deadlines, Latin Honors designations, diploma name and address review, ceremony attendance update requests, diploma hold notifications. Commencement Planning / Events Represents the Office of the Registrar at all UWG Commencement Ceremonies. In collaboration with the Associate Registrar and Degree Auditors, leads preparation for the student check-in, seating, and name calling at the commencement ceremony, prepares the names, honors designations, and special notes for the commencement program, ensures all participating students have an accurate name card for check-in. Additional duties related to commencement preparations include maintaining inventory and supplies such as diploma mailers and yard signs. May represent Graduation Team or Registrar's Office at events or trainings with other campus departments. Diploma Management Places new and replacement orders for printed and electronic diplomas. Manages lost and damaged diploma replacement.

Required Qualifications

Required Education High School / GED Required Experience Four to six years administrative experience. Computer literacy and proficiency in Microsoft Word, PowerPoint and Excel required; must have excellent interpersonal, verbal, and written communication skills. Ability to facilitate and foster effective working relationships with students, parents, administrators, faculty and staff, and work autonomously on assigned tasks and projects.

Proposed Salary

$24.04 - $25.81 hourly. Paid on a bi-weekly basis.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .

Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Other Information

The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.