Clerk III - Court; County Clerk

GENERAL SUMMARY

Performs specialized clerical work for the County courts system. Work involves processing all documents, files and judicial orders pertaining to civil, probate, family law, juvenile, misdemeanor criminal court proceedings. Employee is responsible for utilizing computer-driven data entry equipment to prepare and modify files and for answering the phones and assisting the general public, receiving payment for court fees and attending County Court At Law hearings and jury trials. Duties assigned to employees in this job title may vary according to division of workload and the needs of the ’s office.

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Reviews and processes filings from the e-filing system into the case management program and processes payment of fees for probate, civil, and family law cases.

• Files and processes juvenile, criminal misdemeanor and traffic appeal cases.

• Prepares for and attends court hearings and jury trials and dockets court proceedings.

• Coordinates with various court officials, law enforcement officials, attorneys, and a variety of agencies regarding case information and status in Court At Law docket related cases.

• Maintains and manages defendant’s payment plans and issues notices and warrants as required.

• Receives and responds to inquiries via telephone, fax and in person.

• Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary. 

• Ensures and verifies that all exhibits admitted in court are docketed, releases exhibits as needed for court trial or per written request by case party. Clerk retains exhibits for the required retention period in Exhibit Room. Upon expiration of retention period, prepares necessary process for return or destruction of exhibits.

• Initiates and processes requisitions for office equipment and supplies. 

• Scans and images documents as required and proofs data entry of documents.

• Manages and maintains the office of Commissioner’s Court Records. Attends all Commissioners Court meetings. Records and documents each meeting. Interprets the intent of motions and orders to compose formal Court Minutes. Transcribe all proceedings for permanent historical record, as well as edit, proof, and format into Minute format.

• Performs other related duties of a similar nature and level as assigned.

• Complies with safety regulations, procedures, protocol and wear personal protective gear if required.

MINIMUM QUALIFICATIONS

Education and Experience

High School diploma or equivalent, with 1 to 3 years related experience. Combination of education and experience sufficient to successfully perform the essential functions listed above can be substituted.

KNOWLEDGE, SKILLS, and ABILITIES

• Read, analyze, and interpret standards, policies, procedures, and regulations.

• Develop and write reports, policies, and correspondence.

• Effectively present information and respond to questions from local citizens, visitors and personnel.

• Exercise good judgment and focus on detail as required by the job

• Operate standard office equipment, such as computer keyboards and monitors, copiers, scanners, and telephone

• Use (or learn to use) computer software and systems applicable to the position

• Follow oral and written instructions and procedures

• Maintain well-organized materials, files, systems and tools

• Work independently

• Establish and maintain constructive and cooperative interpersonal relationships with staff, peers, supervisors, or managers in the work unit and other departments, as well as with staff of outside entities and other individuals, as applicable to the essential duties and responsibilities

WORKING CONDITIONS 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position typically requires fingering, talking, hearing, seeing, grasping, standing, walking, repetitive motions, stooping, kneeling, crouching, reaching, climbing and balancing.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Light Work: Performing the essential functions typically requires exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly. 

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Johnson County is an Equal Opportunity Employer.