Director of Maintenance/Acquisitions

Job Description

Job Description

We are seeking an experienced, hands-on Director of Maintenance & Acquisitions to oversee all aspects of residential property maintenance, renovations, construction projects, and new property acquisitions. This leadership position is responsible for managing maintenance operations, coordinating renovation projects, supervising in-house staff and outside vendors, ensuring quality standards, and assisting with the evaluation and acquisition of new investment properties.

The ideal candidate is highly organized, self-motivated, experienced in residential construction and property maintenance, and comfortable balancing field operations with office and computer-based responsibilities.

Key Responsibilities

Maintenance & Construction Management

• Serve as the primary point of contact for all maintenance requests and renovation projects.
• Manage and prioritize all work orders from start to completion.
• Schedule and coordinate daily assignments for all in-house maintenance personnel.
• Monitor project progress and follow up to ensure timely completion.
• Perform regular inspections of completed work to ensure company quality standards are met.
• Supervise residential renovation and construction projects.
• Coordinate with property managers to minimize disruptions during occupied-property work.

Vendor Management

• Solicit, review, and compare bids from contractors and vendors.
• Select vendors based on quality, pricing, scheduling, and performance.
• Maintain relationships with contractors and service providers.
• Verify vendor insurance coverage, licensing, and required background checks before work begins.
• Monitor vendor performance and ensure compliance with company standards.

Property Inspections & Quality Control

• Conduct routine inspections of occupied and vacant properties.
• Identify maintenance needs and renovation opportunities.
• Ensure all work complies with applicable building codes and company expectations.
• Assist with punch lists and final project walkthroughs.

Property Acquisitions

• Participate in evaluating prospective residential investment properties.
• Conduct property inspections to determine renovation scope.
• Prepare renovation budgets and cost estimates.
• Build and analyze acquisition models using Microsoft Excel.
• Assist ownership with determining purchase values and preparing offers on prospective acquisitions.
• Coordinate due diligence activities during the acquisition process.

Property Management Support

• Assist property managers with on-site leasing showings as needed.
• Provide exceptional customer service to current residents.
• Help resolve maintenance-related tenant concerns professionally and efficiently.

Administrative Responsibilities

• Order and manage maintenance materials and construction supplies.
• Coordinate permitting and inspections with local municipalities.
• Maintain accurate documentation of work orders within property management software.
• Upload detailed notes, photographs, invoices, and project updates.
• Track project budgets and expenses.
• Maintain organized project files and vendor documentation.

Qualifications

Required Experience

• Minimum of 5 years of experience managing residential maintenance, construction, or renovation projects.
• Experience supervising multiple job sites simultaneously.
• Experience managing in-house maintenance teams and subcontractors.
• Knowledge of residential construction methods and repair practices.
• Experience obtaining permits and coordinating inspections.
• Experience preparing contractor bid packages and evaluating proposals.
• Experience with budgeting renovation projects.
• Proficiency in Microsoft Excel and other computer applications.
• Experience using property management or maintenance management software.

Preferred Experience

• Residential property management experience.
• Real estate investment or acquisitions experience.
• Experience evaluating renovation costs for investment properties.

Skills & Abilities

• Strong leadership and team management skills.
• Excellent organizational and time management abilities.
• Ability to prioritize multiple projects in a fast-paced environment.
• Strong communication and customer service skills.
• Ability to negotiate effectively with vendors and contractors.
• Detail-oriented with strong documentation skills.
• Ability to identify construction defects and ensure quality workmanship.
• Comfortable working both in the field and in an office environment.
• Strong problem-solving and decision-making abilities.

Physical Requirements

• Must be able to lift and carry at least 50 pounds .
• Must be willing to transport and carry maintenance materials and supplies to properties.
• Must be capable of performing light maintenance and repair work when needed.
• Ability to climb stairs, walk job sites, and inspect properties.
• Ability to work both indoors and outdoors in varying weather conditions.

Additional Requirements

• Valid driver's license with an acceptable driving record.
• Ability to travel between company properties throughout the workday.
• Must successfully pass a background check and any applicable pre-employment screening.
• Reliable transportation (company vehicle provided during work hours).

Compensation & Benefits

• Competitive salary based on experience.
• Company vehicle provided for business use.
• Company gas card.
• performance based discretionary bonus and acquisitions equity and bonus eligible 
• Paid time off and holidays.
• Opportunities for professional growth and advancement.

This position is ideal for an experienced construction and maintenance professional who enjoys leading teams, managing projects from start to finish, and playing an active role in growing a residential real estate investment portfolio.