Proposal Specialist

Job Description

Job Description

Final compensation will be based on a combination of:

· Relevant work experience

· Education

· Project size

· Project location

· Required working hours

· Candidate subject matter expertise and/or specialty

· Ability to be approved by agencies/owners as required

· *Final salary determination is negotiable*

Iovino Enterprises is the parent company to four New York City based construction companies that share a common commitment to excellence, innovation, and exceptional results. Unlock your potential and seize the opportunity to be at the forefront of a construction empire.

As a product of 35 years in the construction business, we have harnessed expertise in cutting-edge technology, human capital management, finance, and legal/compliance, all while fostering an environment where each company retains its distinct personality and style. This "family of companies" culture is rooted in a common vision and set of values: respect, development for all employees regardless of position, and a commitment to give back to our communities.

The Proposal Specialist will be involved in all facets of proposal development, with the aim of highlighting the Iovino teams' depth of experience and expertise while ensuring compliant and compelling responses to RFQs/RFPs. In addition, the Proposal Specialist may develop an area of expertise in Marketing, Business Development, or other areas of concentration as deemed necessary by the organization.

II. EDUCATION/CERTIFICATIONS

• Bachelor's degree in related field (e.g., marketing, business, communications, graphic design)
• 3-5 years of relevant experience (e.g., proposal or marketing experience in A/E/C or other industry)
• Minimum of 3 years of experience with proposal development, including at least 1 year of leading proposals
• Associate DBIA professional certification preferred

III. KEY RESPONSIBILITIES

• Analyzing the RFQ/RFP to develop proposal management plans and an understanding of proposal requirements
• Assigning proposal development tasks and due dates to the pursuit's technical and marketing staff
• Drafting (including technical writing when necessary), editing and reviewing all proposal material
• Ensuring compliance with all RFQ/RFP requirements
• Managing the team members involved from proposal conception to delivery
• Ensuring the final document is organized and presented in a compelling manner
• Leading technical team through presentation preparation and coordinating internal/external meetings and agency interviews
• Maintaining positive working relationships with technical and marketing teams
• Working with leadership to coordinate strategic proposal materials in alignment with the Iovino brand
• Assisting in the development and coordination of general collateral, communications, and other marketing items, as needed
• Management of Proposal/Marketing Coordinators and/or Proposal/Marketing Admin, as needed
• Additional responsibilities aligned with business development and/or marketing as needed

IV. QUALIFICATIONS OF THE POSITION

• Knowledge of A/E/C terms and industry
• Knowledge of InDesign, Design-Build procurement method, and/or the Shipley proposal process.
• Strong understanding of the organization and its goals
• Strong writing experience and skills
• Ability to work within stringent deadlines
• Inter-personal skills and ability to work collaboratively with others
• Detail-oriented, self-motivated, and highly organized
• Commitment to quality
• Ability to multi-task several competing deadlines
• Strong management and communication skills to ensure team members are aligned and up-to-date at every stage of proposal development
• Proficient in Microsoft Office Suites (Outlook, Word, PowerPoint, Excel, etc.) and Adobe Creative Suite (Acrobat, Photoshop, and InDesign)
• Strong administration, coordination, and organizational skills

*Please note that this is an in-person role (Monday–Friday).

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Salary Range:

$85,000—$105,000 USD