Executive Assistant

Executive Assistant IIIThe Executive Assistant III serves as a trusted partner to executive leadership, providing high-level administrative and operational support to maximize the executive's effectiveness and ability to focus on key business priorities. This role proactively manages the executive's time, communications, meetings, and commitments; anticipates needs; coordinates leadership activities; and ensures priorities, decisions and action items are effectively communicated and followed through. The Executive Assistant III works closely with internal and external stakeholders and exercises a high degree of judgment, discretion, initiative and confidentiality.ResponsibilitiesManage personal, company, and client information with confidentiality, professionalism, and discretionReceive, monitor, organize, and prioritize executive email, voicemail, and other communication channelsManage an active and complex calendar of appointments and commitments, proactively anticipating scheduling needs, priorities and potential conflictsEnsure the executive is well-informed and prepared for upcoming meetings, commitments and responsibilitiesArrange complex and detailed travel plans, accommodations, itineraries, reservations, appointments and other business and personal engagementsCompile and organize business and personal expenses, invoices and other financial statementsSupport the planning and execution of leadership meetings, including content creation, presentations, agendas, materials and logisticsAttend key meetings, capture and distribute notes and decisions, track action items and proactively follow up to ensure deliverables are completedConduct research related to organizational initiatives and business partners to provide summary insightsAssist with building written communications, presentations, and reportsMonitor key employee milestones and recognition opportunities and proactively coordinate cards, gifts and other acknowledgements on behalf of the executiveRemain well-informed about industry knowledge/trends and advise executives based on historical knowledge and experiencesAct as a liaison with internal and external stakeholders of the executivesSupport the development and effectiveness of other assistants as neededProvide support for personal responsibilities and commitments as needed, including coordinating appointments, reservations, events and other arrangementsPerform other related duties as assignedRequirementsAssociate degree in a related discipline or equivalent work experience3+ years of experience in a related fieldProficient with Microsoft Office 365 suite of productsExcellent relationship building, communication, detail orientation, organizational, project management, and multi-tasking skillsAble to professionally manage confidential and sensitive informationAble to be flexible and adaptable to meet tight deadlines, deliver results, and quickly pivot based on shifting priorities in a fast-paced work environment Able to use a variety of business or technical programs to complete tasksHigh level of integrity, motivation, accountability, perseverance, and alignment with Prolink's valuesPreferencesCandidates with additional and relevant experience, education, licensing, or certification beyond the role's requirements and/or specific to the nature of Prolink's business will be given additional consideration in the candidate selection process. If all minimum requirements are met, candidates with unique and/or diverse qualifications will also be given additional consideration.Internal Job ID: 373 We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other category protected by federal, state, or local law. For more information, please review our policy and resources HERE.