SALES COORDINATOR

Position Overview The Sales Coordinator at Trailhead Media provides critical operational, administrative, and strategic support to the sales team. This role ensures smooth sales processes, accurate reporting, effective onboarding, and high-quality marketing and client deliverables. The coordinator serves as a central resource for Strategic Growth Advisors and Portfolio Account Executives, leadership and cross-functional teams. Description Job Title: Sales Coordinator Company: Trailhead Media Reports To: VP of Sales Position Overview The Sales Coordinator at Trailhead Media provides critical operational, administrative, and strategic support to the sales team. This role ensures smooth sales processes, accurate reporting, effective onboarding, and high-quality marketing and client deliverables. The coordinator serves as a central resource for Strategic Growth Advisors and Portfolio Account Executives, leadership and cross-functional teams. Key Responsibilities Sales Reporting & Analytics Prepare and deliver weekly reports for the CEO, including: Weekly Sales Reports Opportunity Projections Support VP of Sales with report creation, data sourcing, and formatting Track and report monthly unsold inventory Manage and maintain co-op reporting as needed Sales Operations & System Management Enter and manage SGA/PAE budgets in APX Serve as primary point of contact for APX support, troubleshooting, and training Maintain and update sales tools, including: Apparatix MediaRadar Apollo.io Develop and maintain APX training materials and documentation Account Executive (AE) Support Provide day-to-day support to SGAs/PAEs including: Processing vegetation/maintenance requests Managing $0 contracts, rate changes, and cancellation requests (with VP approval) Supporting invoice coordination with operations Act as a resource when AEs are out of office Assist with customer-facing materials: Presentations Flyers Maps Campaigns with multiple locations or special requirements Sales Development & Marketing Support Coordinate creation and updates of: One-sheets Business cards Marketing materials Manage marketing requests and self-promotion projects Provide co-op support as needed Support artwork coordination, mapping needs, and formatting for proposals and presentations Onboarding & Training Lead onboarding support for new AEs, including: APX training Platform setup (OAAA, GeoPath, HiHello) Ensure all onboarding tools, resources, and memberships are properly configured and maintained Memberships & Tools Management Maintain and update memberships and platforms: OAAA GeoPath HiHello Canva Cross-Functional & Team Support Collaborate with Art & Production teams on project coordination and renewal tracking Provide support for leadership and team members during travel or high-volume periods Lead or participate in special projects as assigned Employee Engagement & Culture Manage Employee Recognition Program, including: Employee of the Month Service milestone awards Serve as CARE Team Lead, promoting team engagement and culture initiatives Qualifications Strong organizational and multitasking skills Excellent communication and problem-solving abilities Experience with CRM systems (APX preferred) Proficiency in Microsoft Office and marketing tools (e.g., Canva) Ability to work collaboratively across teams and prioritize effectively in a fast-paced environment Key Competencies Attention to detail Proactive problem-solving Team collaboration Adaptability and initiative Customer and service orientation This role is essential to maintaining operational excellence within the sales organization and ensuring the team is equipped to meet and exceed revenue goals. Requirements Qualifications Strong organizational and multitasking skills Excellent communication and problem-solving abilities Experience with CRM systems (APX preferred) Proficiency in Microsoft Office and marketing tools (e.g., Canva) Ability to work collaboratively across teams and prioritize effectively in a fast-paced environment #J-18808-Ljbffr Trailhead Media LLC