Project Administrator

Project Administrator

Thalle Construction Co., Inc. is pleased to announce a career opportunity for a Project Administrator on the Central Everglades Planning Project (CEPP) Everglades Agricultural Area (EAA) A-2 Reservoir in Palm Beach County, Florida. This project marks the largest contract in the Jacksonville District’s history. Thalle will oversee the construction of a 17.75-mile embankment dam and associated structures. This project offers potential Project Team members a valuable opportunity to broaden their professional experience and advance their careers throughout its duration. The CEPP plays a vital role in Everglades restoration, aiming to enhance ecosystem health, improve water storage, and increase resilience to climate change.

The Project Administrator is responsible for ensuring projects proceed safely, accurately, and smoothly. This position reports to, collaborates with, and follows the direction of the Project Manager and Superintendent.

Duties and Responsibilities:

• Perform daily reports, monitor daily work activities for production and schedule tracking.
• Create and manage pertinent construction documentation such as submittals, RFI’s, change orders, notifications and correspondence.
• Strong ability to command daily/ weekly and monthly meetings.
• Strong written and verbal skills pertinent in developing and maintaining client, owner, subcontractor and vendor relationships.
• Complete equipment usage reports and assign proper equipment cost codes.
• Ensure proper completion of equipment return/receipt reports.
• Obtain, evaluate, submit and track all submittals to owners/customers.
• Prepare monthly pay requests for Project Manager approval.
• Obtain material quotes from suppliers and submit purchase orders for approval.
• Accurately track, maintain, report counts of materials used, and on-hand required.
• Prepare, track project RFI’s and submittals.
• Track invoices, receipts for field purchase orders and maintain field purchase order files.
• Create and file documentation (e.g., correspondence, reports) in Primavera and expedition on a daily basis to follow-up on and/or summarize project issues, agreements, communications with owners and subcontractors, etc.
• Review, understand plans, and drawings for heavy civil projects.
• Assist in maintaining construction schedules in P6.
• Assist and manage jobsite document control.
• Other duties as assigned.

Education and/or Work Experience Requirements:

• Bachelor’s Degree in Engineering or Construction Management.
• 2+ years of relevant experience as a Project Engineer, Field Engineer or QC Tech on heavy civil projects.
• Primavera CPM scheduling or similar, and CAD knowledge.
• Ability to work with a fast-paced team in an aggressive construction environment.
• Proficiency in Microsoft Office.
• Experience working on USACE projects is a plus.
• Experience supervising operations teams is a plus.
• Strong capabilities to multitask, work independently under pressure, and within tight deadlines.
• Background check and drug testing.
• Prior heavy civil site project experience such as water control, levee, concrete, and mass excavation experience are a plus.

Physical Requirements:

• Ability to perform the essential job functions consistently, safely, and successfully with the ADA, FMLA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards.
• Must be able to lift and carry up to 50 lbs.
• Must be able to talk, listen and speak clearly on telephone.
• Travel as needed.