EQ County Support Supervisor

Job Posting Title EQ County Support Supervisor

Agency

695 OKLAHOMA TAX COMMISSION

Supervisory Organization

Administration

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

EQ County Support Supervisor

Salary - $81,600

WHY YOU’LL LOVE IT HERE!

TRANSPARENCY. FAIRNESS. COMPLIANCE. The Oklahoma Tax Commission is committed to leading Oklahoma with unparalleled customer service. Our mission is to promote tax compliance through serving taxpayers with transparency and fairness in administration of the tax code and unparalleled customer service. Check out our About Us page to learn why we are passionate about tax compliance and believe it is the career for you!

There are perks to working for the OTC. We know that benefits matter, and that is why we offer a competitive benefits package for all eligible employees:

• Generous state-paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• A Retirement Savings Plan with a generous match.
• 15 days of paid vacation and 15 days of sick leave for full-time employees the first year.
• 11 paid holidays a year.
• Paid Maternity leave for eligible employees.
• Employee discounts with a variety of companies and venders.
• A Longevity Bonus for years of service.

JOB SUMMARY

The County Assessment Analyst plays a supporting role within the Ad Valorem Division with the supervision of assigned County Assessment Analysts of the Equalization/County Support Section by evaluating performance, making recommendations on disciplinary actions, providing for employee development, and approving time off. This position also collecting and analyzing data for the Annual Equalization Study and/or other performance-based audits as may be required by the State Board of Equalization and conducts research and analysis of real estate and property values, level of tax assessments, and the assisting and advising County Assessors and deputies as required.

DUTIES AND RESPONSIBILITIES

This job description describes the general nature and level of work performed by employees assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities, and skills.

• Communicates job expectations and offers professional growth opportunities for direct reports.
• Plans, monitors, and assesses job performance.
• Aids in the coaching, counseling, and discipline of employees.
• Immediately addresses performance areas of concern and follows the Progressive Discipline Guidelines.
• Oversees the staff selection process and training.
• Develops, coordinates, and enforces systems, policies, and procedures.
• Provides technical assistance to management, and the general public by providing information that pertains to the regulations and procedures of Ad Valorem.
• Analyzes processes and workflows for inefficiencies and makes recommendations for enhancement.
• Prepares supervisory reports on workflow assessment findings, system process results and revenue tracking.
• Collaborates with Ad Valorem Administrators in developing the strategic goals for the section while considering potential impact to other sections and divisions.
• Gathers and categorizes statistical data as required for process analysis and improvements.
• Reviews and assigns tasks or projects to staff.
• Conducts property appraisal activities through physical inspection of properties, research of records, comparisons to similar properties, establishing fair cash values, and determining appropriate tax assessments.
• Participates in the Annual Equalization Study and/or other performance-based audits as may be required by determining assessment levels, the dispersion of assessments in each county for each classification of property and other statistical analysis which may be required.
• Assists County Assessors by conducting training, seminars, and workshops at counties, schools, and conferences; and advising assessors of proper methodology for the appraisal of real and personal property as related to computerized mass appraisal and statistical data analysis.
• Other duties as assigned.

COMPLEXITY OF KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of

• Property valuation and appraisal techniques for rural and urban real estate;
• Computer assisted mass appraisal techniques of real and personal property;
• State laws specific to ad valorem tax;
• Leadership abilities to initiate and recommend changes in work methods to improve agency or division performance;
• Legislative impacts on ad valorem;
• Agency policies and procedures;
• State and federal legislation related to assigned agency programs;
• Modern office methods and procedures, including computer technology related to accounting systems;
• Seeks to build relationships and team climate in which employees are encouraged to meet their full potential and promote agency excellence.

Ability to

• Explain tax assessment processes to local tax officials;
• Make presentations to groups of valuation professionals;
• Organize and motivate departmental staff;
• Establish and maintain effective working relationships with employees and other divisions;
• Effectively communicate and articulate verbally and in writing;
• Maintain a professional demeanor in all situations;
• Demonstrate creativity and innovation in meeting customer and business needs;
• Read, interpret, and apply various rules and regulations.

Skills in:

• Exceptionally detail-oriented; Accuracy is a must.
• Strong computer skills;
• Excellent skills in Microsoft applications, with an emphasis in Excel;
• Strong written and verbal communication skills;
• Strong problem solving, analytical, and technical skills;
• Time management skills with the ability to meet deadlines;
• Organize and motivate departmental staff;
• Establish and maintain effective working relationships with employees and other divisions.

MINIMUM QUALIFICATIONS

• A Bachelor’s degree in accounting, economics, mathematics, statistics, finance or business administration;
• OR advanced accreditation for Oklahoma County Assessors and Deputies as certified by Oklahoma State University Center for Local Government Technology:
• AND four (4) years of experience in appraising or assessing real estate, financial auditing, computerized mapping, land records research, or as a real estate abstractor;
• OR an equivalent combination of education and experience, substituting one year of general above listed experience for each year of the required education.

PREFERRED QUALIFICATIONS

Preference may be given to applicants that are OSU CLGT accredited in the Assessor Training and Accreditation (ATAP) program.

PHYSICAL DEMANDS

Ability to sit and stand for extended periods of time. Exhibit manual dexterity and hand-eye coordination to operate a computer, keyboard, photocopier, telephone, calculator and other office equipment. Ability to see and read a computer screen and printed material with or without vision aids. Ability to hear and understand speech at normal levels, with or without aids. Ability to communicate clearly. Physical ability to lift up to 15 pounds, to bend, stoop, climb stairs, walk and reach. Duties are normally performed in an office environment with a moderate noise level.

SPECIAL REQUIREMENTS

Travel is required for this position. Applicants must have reliable transportation and be willing and able to perform all job-related travel. Possession and maintenance of a valid Oklahoma State Driver’s License is also required.

Oklahoma Tax Commission’s normal work hours are Monday through Friday, 7:30am to 4:30pm. This schedule may require minor flexibility based on the needs of the agency.

Telework may be required based on the needs of the agency, division, and section. If applicable, applicant must be willing and able to work BOTH on-site and telework at an off-site location, generally in the applicant’s home. Applicant must have a secure internet connection and a dedicated telephone (landline) or smart phone device during scheduled working hours.

This position has access to Federal Tax Information (FTI) and is required to uphold the strictest standards of confidentiality as an essential part of its job responsibilities. This includes safeguarding all tax information obtained from records, files, tax returns, and departmental investigations, whether in paper, electronic, or verbal form.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

All offers of employment will be contingent upon successful completion of a fingerprint-based background check, reference check and federal and state tax compliance check.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

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