Front Desk Professional

Job Description

Job Description

Description:

TITLE: Front Receptionist

PERFORMANCE PROFILE SOURCE: Administrative Professional

DEPARTMENT: Program

FLSA STATUS: Non-Exempt Hourly

REPORTS TO: Club Director

Front desk receptionists usually act as gatekeepers for a site. They allow access to other employees, answer phones, transfer calls, schedule appointments, answer questions, give directions and manage the flow of traffic entering and exiting the site. It is the front desk receptionist who greets anyone who enters the building.

Our Club’s Program Team helps us to focus on our mission and positive youth development outcomes opening the door to new worlds and possibilities for kids and communities across the Northern Neck. When you join the Boys & Girls club of the Northern Neck, you become part of a talented, mission-driven team that is singularly focused on making sure every child can achieve their greatest potential. We are curious and compassionate, diverse, dedicated, inspired and inspirational. And we love what we do!

Responsibilities

· Serves visitors by smiling, greeting, welcoming, and directing them appropriately.

· Notifies company personnel of visitor arrival.

· Receives and inputs all attendance/programming rosters into the organization’s member tracking software.

· Informs visitors by answering or referring inquiries.

· Directs visitors by maintaining employee and department directories.

· Maintains security by following procedures and monitoring logbook.

· Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.

· Keeps a safe and clean reception area by complying with procedures, rules, and regulations.

· Supports continuity among work teams by documenting actions, irregularities, and continuing needs.

· Contributes to team effort by accomplishing related results as needed.

· Will be required to work occasional evenings and weekends with at least 3-week prior notice.

· Other duties as assigned.

Requirements

· Telephone Skills

· Verbal Communication

· Professionalism

· Customer Focus

· Organization

· Handles Pressure

· Supply Management

· Familiarity with phone systems

· Previous experience with Microsoft Office software preferred.

CERTIFICATION/ASSOCIATION:

· Must be able to be registered by our organization with Boys & Girls Clubs of America (

· Complete required assigned trainings.

· Will be required to gain First Aid and CPR Certifications.

EDUCATION/EXPERIENCE REQUIREMENTS:

· Prior youth work experience in a paid or volunteer capacity preferred.

· Excellent communication skills, both verbal and written.

· Proficient in using various computer software programs.

· Proficient in data entry and export from various software programs

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

• Must be able to perform duties which require prolonged standing, walking, talking, hearing, standing, sitting, bending for long periods of time. May occasionally be required to kneel, run and/or climb.
• Must be able to use the telephone and other office equipment.
• Must be able to lift, move, manipulate and or hold objects up to 25 pounds. Objects that exceed the 25-pound weight limit require additional assistance when moving, lifting, or manipulating.

General BGCNN Expectations:

· Healthy Behavior Modeling – Teaching youth/teens the importance of living an active, healthy lifestyle is a BGCNN priority. As a result, all staff is expected to model healthy behavior while working with our members.

· Inclusive Environment – BGCNN values creating child-friendly environments, where youth/teens of all backgrounds can be successful and participate. BGCNN expects employees to embrace and support DEAI (Diversity, Equity, Accessibility and Inclusion) of all members and colleagues.

· Continuous Learning – Building the capacity of staff is central to BGCNN. The organization encourages and requires that all staff participates in annual professional development opportunities that continue to cultivate their skills in the youth development field.

· Safe Spaces – Every staff member shares the responsibility for ensuring BGCNN is, and remains, an environment free of sexual, physical, or emotional abuse

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.