Quality Assurance Assistant

Quality Assurance Assistant

Are you a highly organized, detail-driven professional who thrives in a fast-paced environment? Smith Industries is looking for an experienced Quality Assurance Assistant to join our team. This is a high-volume, fast-moving role, we need someone who hits the ground running and brings a strong work ethic, sharp attention to detail, and the ability to juggle multiple priorities without missing a beat.

Responsibilities

• Input and manage data for Quality Assurance and maintain accurate electronic and manual filing systems
• Register code vessels with The National Board through our AIW/3rd party inspection company
• Create and maintain Microsoft Word, Excel, and PDF QMS documentation for each product we manufacture
• Support supervisors and managers in meeting deadlines with accuracy and timeliness
• Maintain consistent communication with leadership, proactively reporting issues or changes
• Manage and organize all project quality documents, including inspection records, test records, material certifications, and as-built packages to meet contract and client requirements for delivery.
• Coordinate document submittals and track approval status with clients and third-party inspectors
• Provide occasional backup support for customer service and receptionist functions, as needed, without interfering with core QA duties
• Follow all safety policies and procedures, including PPE requirements, incident reporting, and stop-work authority when safety protocols cannot be met

Experience

• 1–2 years of experience in a Quality Assurance, administrative, or compliance role preferred

• Proficiency in Microsoft Word, Excel is required. Familiarity with AI technology usage is a plus.

• Strong written, verbal, and interpersonal communication skills

• Ability to manage multiple projects simultaneously under tight deadlines

• Highly organized with strong time management skills and a professional attitude

• Basic knowledge of ASME and API codes is a plus

• Willingness to work a flexible schedule

• A true team player with a high level of dedication, willingness to learn, reliability, and honesty

• High school diploma or GED required; Associate's degree or technical certification preferred

Applicants must be legally authorized to work in the United States. Smith Industries is not currently sponsoring employment visas for this position.