Records Specialist

Sheriff's Records SpecialistThe current vacancy is in the Shasta County Sheriff's Office. Oral exam is tentatively scheduled for October 2026. See special requirements section regarding the ability to work shifts, including nights, weekends, and holidays. Responses to supplemental questions required. Final filing date: September 30, 2026, at 5:00 PM. Salary information Sheriff's Records Specialist I: $3,214-$4,103 approximate monthly* / $18.54-$23.67 approximate hourly*. Sheriff's Records Specialist II: $3,409-$4,350 approximate monthly* / $19.67-$25.10 approximate hourly*. This position is in the UPEC General bargaining unit. Please refer to the applicable bargaining unit labor agreement (Memorandum of Understanding) for potential future salary increases: Shasta County Labor Agreements.About Shasta CountyShasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.About the DepartmentThe Sheriff's Office is organized into five divisions: Custody, Services, Enforcement, Investigations, and Coroner.The Custody Division includes the County Jail, the Annex Work Facility, and the Court Transportation facilities. The purpose of the jail is to incarcerate offenders while providing basic medical care for county, state, out-of-county, and federal prisoners who are ineligible to be assigned to alternative custody programs. The jail is a maximum-security facility that houses both pre-sentenced and sentenced persons.The Services Division includes the local Office of Emergency Services, Personnel and Hiring, Background Unit, Internal Affairs, and Records Unit.The Enforcement Division handles all patrol-related matters. The Enforcement Division is responsible for municipal law enforcement services within the City of Shasta Lake. The Animal Regulation Unit is also under the Enforcement Division of the Sheriff's Office.The Investigations Division includes the Major Crimes Unit, Crime Lab, Shasta Interagency Narcotics Taskforce (SINTF), Marijuana Eradication Team (MET), and the AB109 Compliance Team. The Major Crimes Unit augments patrol and investigates property crimes, crimes against people including homicide and sexual assault, and other in-depth investigations. The other units such as SINTF, MET, and the AB 109 Compliance Team augment the Major Crimes Unit along with handling drug-related offenses, probation offenses, parole offenses, and other investigations, as assigned.The Sheriff is also the County Coroner; therefore, the Coroner's Division is responsible for investigating sudden, violent, unusual, and unexpected deaths when the decedent has not been recently seen by a physician. The Coroner's Division is commanded by a Lieutenant who serves as the agency's Chief Deputy Coroner.About the PositionSheriff's Records Specialist I: Under immediate supervision, learns and performs a variety of specialized clerical tasks involving the processing of warrants, jail bookings, crime reports, and other related matters; provides information to law enforcement personnel and the public; and to perform other duties as assigned.Sheriff's Records Specialist II: Under general supervision, performs a variety of specialized clerical tasks involving the processing of warrants, jail bookings, crime reports and related matters, provides information to law enforcement personnel and the general public; and to perform other duties as assigned.Distinguishing CharacteristicsSheriff's Records Specialist I: This is the entry level class within the Sheriff's Records Specialist series and differs from the next higher class of Sheriff's Records Specialist II in that incumbents are expected to be closely supervised with frequent review of their completed, assigned work.The Sheriff's Records Specialist series is utilized in the Records Division of the Sheriff's Office. Incumbents are assigned increasingly responsible duties as warranted and are eligible for advancement to a Sheriff's Records Specialist II after successfully completing probation and having demonstrated the ability to perform at the higher level.Sheriff's Records Specialist II: This is the journey-level class within the Sheriff's Records Specialist series and differs from the lower class of Sheriff's Records Specialist I in that the Sheriff's Records Specialist II is the experienced class in the series.The Sheriff's Records Specialist series is utilized in the Records Division of the Sheriff's Office. Incumbents are expected to perform the full range of Sheriff's Records Specialist duties under minimal supervision.Examples of Essential DutiesDuties may include, but are not limited to, the following:The Sheriff Records Specialist I performs a wide variety of law enforcement clerical support tasks. The incumbent learns to perform various record keeping functions and serve the public with fingerprinting, licensing, and permitting needs; issuing secondhand dealer licenses and permits such as concealed weapons, explosives, and tree cutting permits; provide information regarding departmental functions, policies, procedures, and activities; perform data entry of crime reports and restraining orders, scan booking reports, crime cases, and miscellaneous paperwork; access and interpret responses from a variety of local, county, State, and national computer systems; confirm warrants; contact various agencies throughout the country to verify information such as missing persons, stolen property, and warrants; maintain confidentiality of information in accordance with departmental policy as well as all applicable laws and regulations; receive money over the counter and issue receipts; receive calls, determine proper actions to be taken, and direct callers to appropriate personnel; type reports, news releases, and other material; obtain and assemble information from hardcopy and electronic files; and to perform other duties as assigned.The Sheriff Records Specialist II performs a wide variety of law enforcement clerical support tasks. The incumbent receives and examines different types of documents for completeness, accuracy, and compliance with department and legal requirements; corrects documents or contacts law enforcement personnel for corrections; enters and verifies statistical data on computer; enters, verifies, and retrieves data and information using the California Law Enforcement Telecommunications System (CLETS) terminal; receives reports of stolen vehicles, missing persons, stolen or lost property, repossessions, and restraining orders; enters into the CLETS and the National Crime Information Center (NCIC) systems; confirms and processes various warrants; distributes general and confidential information verbally and in writing; provides assistance to the public in person, via telephone or correspondence; checks Department of Motor Vehicles (DMV) records for both the individual and the vehicle as requested by deputies; files a variety of forms, records, documents and correspondence; distributes crime reports; inputs records and documents into computer systems using scanning devices; completes written requests for information from other authorized agencies; researches written information for background investigations to assist authorized agencies; receives money for report and vehicle release fees; makes change, writes receipts, balances sales and receipts at end of day; uses a keyboard to enter, access, retrieve, update, and change information from several different automated systems; depending on assignment, checks and issues subpoenas, summonses, writs of execution, possession attachments, seizures of property, and similar documents; knowledge of laws regarding release of records, regulations and policies that impacts the Division's work; operates standard office machines (computers, copier, paper shredder, typewriter, calculator), telecommunications equipment, microfilm equipment, photo imaging equipment, fingerprinting equipment, and various printers, and computer scanning equipment; and to perform other duties as assigned.QualificationsAny combination of education and experience sufficient to directly demonstrate possession and application of the following:Sheriff's Record Specialist I: Knowledge of modern office practices, methods, procedures, and automated systems; English grammar, vocabulary, spelling, and punctuation; and alpha/numeric filing systems. Ability to write legibly; maintain confidentiality of sensitive records, documents, and information; communicate clearly and concisely by telephone, in person, and in writing; follow oral and written directions and instructions; independently prioritize workload and exercise initiative in performing work assignments; exercise tact and assertiveness in interpersonal relationships; maintain accurate records; receive and account for fees; learn civil, criminal, juvenile, and other statutes governing court; learn the legal terminology and forms utilized by the Superior Court and various County departments.Sheriff's Record Specialist II: Knowledge of legal terminology; general office procedures and practices; English grammar, vocabulary, spelling, and punctuation; and alpha/numeric filing systems. Ability to write legibly; maintain confidentiality of sensitive records, documents, and information; communicate clearly and concisely by telephone, in person, and in writing; follow oral and written directions and instructions; independently prioritize workload and exercise initiative in performing work assignments; exercise tact and assertiveness in interpersonal relationships; maintain accurate records; receive and account for fees; learn civil, criminal, juvenile, and other statutes governing court; learn the legal terminology and forms utilized by the Superior Court and various County departments.Minimum QualificationsIt is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.Sheriff's Record GovernmentJobs.com