Administrative Project Coordinator

At HDR, our employee‑owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. We foster a culture of inclusion throughout our company and within our communities, constantly asking ourselves: What is our impact on the world? Watch Our Story: Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines – Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation – reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities. The primary role of this position is to support project managers by ensuring their projects are compliant with HDR’s Quality Management System (QMS) and by providing project administrative and assistant project manager support. Typical responsibilities will include the following: Work with project managers to ensure 100% compliance with the requirements of HDR’s QMS. The project coordinator will need to gain a full understanding of the QMS program, be able to accurately explain the requirements to project managers, and be responsible for project review meeting scheduling, document preparation, participation, and follow‑up. Assist in setting up projects: create project folders, develop Project Management Plans and Quality Management Plans, load project review and quality check schedules into HDR’s project management software, set up project mailboxes, communication tools, and schedule review and kickoff meetings. Provide administrative support during project execution, including meeting coordination, maintaining accurate files from project kickoff through closeout, performing document control, assisting project managers with status updates, reports, invoices, and deliverable development and coordination. Coordinate all aspects of meetings: send Outlook invitations, finalize and distribute electronic materials, print handouts, attend meetings, and capture minutes. Record completion of project review meetings, finalized Quality Control Activities, and similar activities. Download financial and labor data from HDR's project management software and organize it into comprehensive reports and dashboards for internal or external presentations. Technical editing of deliverables, including proofreading and editing documents for format, clarity, consistency, grammar, spelling, and punctuation. Communicate clearly and effectively with both internal and external clients regarding project inquiries or department procedures/requirements. Ensure compliance with corporate branding and template standards as well as client standards and expectations. Work under minimal supervision and meet compressed deadlines. All other duties as assigned. Required Qualifications Associate degree in a closely related field or a combination of education and relevant experience. A minimum of 1 year of related experience. Proficiency in Microsoft Word and Excel. An attitude and commitment to being an active participant of our employee‑owned culture is a must. What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust, and connects us closer to the clients and communities we serve. Our Commitment As employee‑owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected, and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) foster a sense of belonging and a supportive environment where everyone can engage and contribute. Each group has an executive sponsor and is open to all employees. Primary Location Business Class: Marketing and Admin Other Locations Industry Power Schedule Full‑time Employee Status Regular Job Posting April 2, 2026 We are committed to the principles of employment equity. We are an affirmative action and equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records. Ready to learn more? Let's work together to make great things possible. We design solutions to the world's greatest challenges. We're always looking for great talent to join our global teams. #J-18808-Ljbffr Fashion Institute of Design & Merchandising