Grants Administrator

Job Description

Job Description

Grants Administrator Summary

The Grants Administrator (GA) plays a crucial role in supporting the National Fish and Wildlife Foundation's mission by administering grants and contracts for conservation award-making activities. This role involves managing a diverse portfolio of grants, collaborating with grantees and internal teams, and ensuring compliance with Foundation policies and federal regulations. The GA is the primary point of contact for grantees and contractors, overseeing the entire grant lifecycle from award notification to project closure.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Play a pivotal role in representing the organization and ensuring the success of our conservation efforts.
• Act as the main point of contact for grantees and contractors from award notification through project closure.
• Work closely with various teams within the Foundation, including program managers, finance, legal staff, and other departments, to ensure that grantees and contractors have a seamless experience and can focus on their conservation efforts.
• Collaborate with compliance staff to conduct project fiscal reviews and budget approvals for potential grantees.
• Collect and analyze financial documents, including GAAP and single audits, 990s, and Federally Negotiated Indirect Cost Rate Agreements.
• Learn program-specific operations to carry out and implement procedures as directed by program leads.
• Generate grant agreements, contracts, and amendments.
• Review and process grantee payment requests, amendment requests, and financial reports. These tasks include but are not limited to the analysis of expenditure reporting; reviewing invoicing documentation; tracking budget discrepancies; reviewing scope, schedule, budget, and match amendment requests and coordinating the review process within NFWF.
• Organize meetings between grantees and internal staff upon request.
• Prepare detailed monthly reports on status of grant portfolio.
• Prepare detailed weekly reports on overdue reports, overdue submissions, and portfolio updated to identify projects out of compliance and in need of escalation.
• Ensure that all submitted documents meet the requirements of the Foundation.
• Respond to inquiries from grant recipients via email, phone, Teams, and booking system in a timely manner throughout the project lifecycle.
• Manage project database records and ensure completeness before project closure.
• Efficiently manage a high-volume workflow of over 200 grants in a fast-paced environment.
• Stay up to date with new Foundation policies and federal regulations that impact Grants Administration.
• Utilize NFWF’s Grants Management System (Easygrants) for various portfolio workflow tasks, including processing payments and amendment requests, drafting award agreements, and reviewing budgets and reports.
• Maintain proficiency with the Easygrants system, Ibis system, and Award Tracking Spreadsheet (Excel).
• Cover the office front desk and telephone switchboard as requested.
• Other duties as assigned.
  
  
  

SECONDARY DUTIES AND RESPONSIBILITIES

• Assist with the development and documentation of Grants Administration policies and procedures.
• Assist with the input and collection of project data.
• Contribute to Easygrants system support and usability improvements for internal and external staff.
  
  

MINIMUM QUALIFICATIONS (EDUCATION, EXPERIENCE, SKILLS)

• Bachelor’s degree.
• One to two years of relevant experience; customer service experience preferred.
• Ability to work in a face-paced environment and pivot priorities as needed.
• Strong organizational skills.
• Strong attention to detail.
• Excellent analytical, communication, interpersonal, and follow-through skills.
• Computer proficiency, especially with Microsoft Office suite software, including Word and Excel.
  
  

COMPENSATION

$24.50/hour, plus generous benefits.

LOCATION

Washington, DC

Application Notes:

Please submit a cover letter describing your interest and qualifications, and resume.

Applicants must be currently authorized to work in the US on a full-time basis.

Equal Opportunity Statement -  The National Fish and Wildlife Foundation complies with all applicable federal, state and local laws in its commitment to being an equal opportunity employer. The Foundation does not discriminate against applicants or employees on the basis of race, color, religion, age, sex, national origin, ancestry, marital status, personal appearance, citizen status, disability, sexual orientation, gender, identity or expression, pregnancy, child birth or related medical conditions, family responsibilities, matriculation, genetic information, political or union affiliation, veteran status or any other status protected by applicable law.

Disclaimer - The statements contained herein are intended to describe the general nature and level of work to be performed by the employees in these positions. The statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in each position. Other responsibilities, duties, and skills may be assigned and management retains the right to add or change the responsibilities, duties, and skills at any time.