HR Operations Coordinator

The HR Operations Coordinator supports the day-to-day execution of HR processes with a primary focus on onboarding, compliance, and employee experience. This role serves as a key point of contact for new hires and internal partners, ensuring accurate documentation, regulatory compliance, and a smooth, welcoming onboarding experience.

Requirements

Major Position Responsibilities

• Prepare and distribute onboarding documentation and welcome kits for new hires.
• Serve as the primary point of contact for all onboarding-related questions and support needs.
• Follow up with new hires to ensure timely completion of all required onboarding paperwork.
• Conduct 45-day check-ins with new hires to gather feedback and support early engagement..
• Collaborate with Benefits, Payroll, Training, and other teams to ensure a seamless and supportive onboarding experience.
• Collect, organize, and process new hire documentation in UKG, including employee agreements, payroll forms, and I-9/E-Verify documentation.
• Write TN Visa Letter’s as requested
• Complete re-verifications for Onboarding as needed
• Oversee and maintain I-9 and E-Verify compliance procedures in accordance with federal requirements.
• Upload I-9 and E-Verify documentation into the CRM system in alignment with Compliance standards.
• Confirm that each Healthcare Professional (HCP) has a signed assignment contract prior to start.
• Inform the Benefits Team of any changes to new hire start dates.
• Complete employment verifications as requested.
• Partner closely with internal HR teams to ensure accurate records and consistent processes.
• Support ongoing projects and process improvements related to onboarding and HR operations.

Required Skills, Abilities, Education and Experience

• Bachelor's or associate degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and relevant work experience.
• 1–3 years of experience in HR, onboarding, compliance, or administrative support.
• Working knowledge of I-9 and E-Verify requirements.
• Strong organizational skills with a high level of attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Experience working in healthcare staffing or a regulated environment.
• Experience using HRIS systems (UKG & ADP preferred).
• Familiarity with CRM systems and document management processes.
• Customer-service mindset with a focus on employee experience.

Work Schedule

• In-office; with flexibility to work from home on ad-hoc basis with Manager approval

Benefits

We're not just about the money (although, let's be honest, that's pretty sweet). You'll also enjoy:

• Unlimited Time Off & Flexible Hours: Battery low and in need of a recharge? Do it! Need a mental health day? Go for it! Family emergency? We've got your back.
• Kick-ass Culture: Think casual dress, ping pong tournaments, celebrating personal milestones, and on-site gyms. We're all about working hard, playing hard, and celebrating wins together.
• Leadership that Rocks: Our team is passionate about growth, both yours and ours. We offer training, coaching, and an open-door policy, so your ideas are always heard.
• Benefits Galore: Health insurance, 401k match, paid maternity leave... we've got you covered.

Employer’s Rights 

• This job description does not list all the duties of the job. You may be asked by your supervisor or manager to perform other duties. All duties are subject to change and may be modified to reasonably accommodate individuals with disabilities. You will be evaluated in part based upon your performance of the tasks listed in this job description.  

EEOC Statement 

• Triage Staffing is an equal opportunity employer that is committed to diversity and inclusion in the workplace.  We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state or local laws.