Administrative Assistant

Job Description

Job Description

Shift and Time: 8:00 am - 5:00 pm, Monday through Friday

Entity: DFC Company

Summary:

• Coordinate job setup, invoicing, and job costing processes
• Ensure accurate tax coding is applied to all jobs and related activities
• Prepare, update, and manage material and purchase orders
• Maintain accurate invoice coding and assist with approval workflows
• Provide administrative support through reporting, contract review, and proposal preparation
• Offer cross-functional support across multiple company entities
• Assist with inbound calls from current and prospective customers
• Manage physical documentation, including creating and organizing job folders
• Support various administrative functions and internal processes as needed
• Contribute to special projects and additional initiatives as assigned
• Perform other duties and responsibilities directed by the Construction Manager

Qualifications, Knowledge, Skills, and Abilities: BS or AAS degree in Business Administration, Accounting, Finance, or a related field from an accredited college is desired, but years of pertinent experience will also be considered. Experience with construction ERP systems, including Vista, is a plus.

Experience and Skills Required:

• Working knowledge of construction processes
• Strong technology and computer skills
• Working knowledge of ERP systems and computer networks
• Organizational abilities to track multiple deadlines and reporting requirements
• Self-motivation and a desire to continually improve
• Ability to communicate effectively, both orally and in writing, with strong public relations skills
• Ability to establish and maintain effective working relationships with others

Safety is #1 at DFC: Our expectation is that every employee: 1) strictly follows safety policies, rules, and safe work methods. 2) Promptly corrects or reports safety hazards or unsafe conditions. 3) Promptly reports injuries for diagnosis and treatment. 4) Makes regular suggestions for safety process improvements to support continuous improvement in safety.

Benefits:

• Health Insurance : Comprehensive medical, dental, and vision plans.
• Retirement Plans : 401(k) with company match.
• Paid Time Off : Paid vacation days and six company-paid holidays.
• Additional Compensation : Profit sharing or annual bonus plans.
• Other Benefits : Employee assistance program.

DFC Company (Dakota Fence, 3D Specialties, Sign Solutions USA, Dakota Playground, Park & Play USA, Town & Country Fence, Dakota Unlimited, West River Striping, SAAFE/Stadium Steve, DFC Property Management) is a growing specialty contractor primarily involved in residential/commercial fence, highway guardrail, fabrication, and commercial playground construction, bleacher installation, as well as traffic control services and pavement marking. We provide services to homeowners, commercial businesses, and government entities. Our dedicated employees (our “Blue Family”) work from seven branches throughout North Dakota & Minnesota and primarily service the surrounding five state area, with a wider retail presence through our national sign manufacturing and distribution businesses. As an employer of choice in the areas of our branches, we invest in our people, our equipment, and our facilities to offer our Blue Family team members a great working environment and career while delivering the best possible value to our customers. EOE-Disabled/Vets