Logistics Coordinator

Job Description

Job Description

Position Function - Under the direction of the Director of Public Works or Designee, performs assigned duties to manage the logistics of effective and efficient maintenance, repair, "surplusing", and replacement of City vehicles, equipment, fuel system, and City facilities and warehouse. Responsible for inventorying.

Essential Duties% of Performance

Performs assigned duties to manager the logistics of effective and efficient maintenance, repair, "surplusing", and/or replacement of City vehicles, equipment, fuel system, and buildings. Duties include, but are not limited to: scheduling, monitoring, and execution of predictive/preventative maintenance; diagnosis, evaluation, and coordination of repair work; performance of minor maintenance and repairs; and ensure compliance of vehicles/equipment within local, State, and/or Federal regulations through proper licensing and certification. Responsible for the coordination of all contract vendors for the maintenance, repair and procurement of vehicles and equipment.35%

Performs duties to: maintain accurate record keeping through databases, records, etc. Ensure accurate billing through careful review of invoices and credit card reconciliation. Assist with budget preparation, training of staff in department procedures/processes and CDL preparation. Responsible for orders, returns, inventory, and manages all material supply and warehouse equipment related to activities.35%

Responsible for maintaining the Municipal Service Center buildings, equipment, and grounds. Duties include, but are not limited to: monitor, inspection, and maintenance of HVAC system and security system; regular inspection of buildings and grounds; evaluation of janitorial work; scheduling of repair/replacement for equipment; and communicate/coordinate with vendors related to building, equipment, and coordination of grounds maintenance. Responsible for inventory.15%

Performs assigned duties to maintain the City fuel system. Responsible for proper inspection and maintenance; maintenance and regulation of fuel supply; TCEQ regulatory compliance; recording keeping; data analysis; and act as administrator of the fuel system access program.10%

Performs additional duties as assigned.5%

Total:100%

Physical DemandFrequency

BalancingO

BendingF

CarryingF

ClimbingO
LegendCrawlingO

CrouchingO
C - ContinuousFine DexterityC

Foot ControlsO
F - FrequentlyHandlingC

HearingC
O - OccasionallyKneelingO

LiftingF
R - RarelyPushing/PullingF

ReachingF
N - NeverStandingC

SittingC

StoopingF

TwistingF

VisionC

WalkingC

Physical Demand Descriptions(The following descriptions are provided as an example of potential physical and/or sensory activities and does not address the potential for reasonable accommodation; it is intended as general examples of possible physical/sensory demands that might occur during the performance of the position functions/duties, and are not intended to be all inclusive.)Balancing/Climbing - walking, stooping, ladders, lifts, etc.Bending/Crouching/Stooping/Twisting - inspections, repair work, shop keep, etc.Carrying/Lifting/Pushing/Pulling/Reaching/Handing - up to 50lbs: tools, equipment, office supplies, etc.Fine Dexterity - computer, typing, software, repair work, etc.Foot Controls - driving, walking, etc.Hearing - phone, assignments, communication with co-workers, supervisor, customers, etc.Kneeling/Crouching/Crawling - inspections, etc.Standing/Walking - inspections, repair consultation, etc.Sitting - desk work, driving, etc.Vision - inspections, driving, repair consultation, manuals, computer work, etc.Talking - Communication with co-workers, supervisor, customers, etc.Machines, Tools, Equipment and/or Work Aids(The following list is intended to provide examples of possible machines, equipment, tools and/or work aids that might be needed to perform position functions/duties and should not to be construed as a comprehensive or complete catalog. This list does not include and does not supersede any requirements with respect to safety or protective equipment, uniforms, apparel, gear or apparatuses required for the performance of any duties described herein.)Computer, keyboard, software, telephone, 10-key or calculator, facsimile, copier, technical manuals, mobile technology (e.g. tablets, smart phones, etc.), vehicle, tools, equipment, work aids, and safety gear.EnvironmentDuties are performed primarily within an office and shop environment or setting. Exposure to electrical and chemical hazards; odor; vibration; noise; inclement weather; moving parts and/or components; and dust, allergens, or mold.Requirements/Knowledge/Skills/AbilitiesRequired knowledge and experience is normally obtained through the completion of a curriculum resulting in either a High School Diploma or GED, and five (5) to seven (7) years of work experience in automotive and mechanical industry, warehouse or facility management, and/or related field are required.Class A and B Underground Storage Tank (UST) Facility Operator certification from the Texas Commission on Environmental Quality (TCEQ) required. Automotive Service Excellence (ASE) Certification preferred.Must be able to communicate and present oneself in a professional manner.Must be able to understand and comprehend technical instructions and manuals.Ability to exercise substantial independent judgment and decision-making.Ability to monitor and assess operations, projects, etc.Ability to read, interpret, and understand schematics, blue prints, and mechanical drawings/renderings.Ability to read, write, and keep computerized records, logbooks, inventory records, work orders, and purchase orders.Ability to write letters, memos, emails, and contracts.Ability to understand and develop reports/data for cost analysis and compose financial and budgetary reports.Ability to competently use Microsoft Excel, Word, PowerPoint, and digital filing and work order systems.Ability to research, compile, and analyze data, and present findings to staff and management in an acceptable format.Ability to establish and maintain effective working relationships with City employees, other Federal, State, and local governmental representatives, contractors, consultants, vendors, media, and the general.Ability to multi-task, evaluate, analyze, and execute with widely varied tasks involving many complex and significant variables.Ability to exhibit attention to detail, accuracy, and safety.Ability to respond to after-hours calls during emergency situations.Ability to read letters, emails, memos, contracts, professional and industry literature, spreadsheets, and other job related analysis.Must possess a valid Texas Driver's License. Must pass all post offer pre-employment process and/or procedures, including but not limited to: drug screen, physical, and applicable background checks.