Supply Chain Systems Specialist

Job Summary: The Supply Chain Systems Specialist is the data steward and ERP owner for the Supply Chain function at BPP, ensuring that Microsoft Dynamics 365 (Finance & Operations) accurately reflects the sourcing, pricing, and product information that drives purchasing, sales order fulfillment, and quoting. This role owns the released product master on the SCM side of D365 creating and maintaining item records, attaching vendor and sourcing data, managing lead times, and keeping trade agreement pricing current. Working closely with the Production Data Specialist, Procurement team, and Sales/Engineering stakeholders, the Supply Chain Systems Specialist is the connective tissue between what BPP buys, what it builds, and what it sells. As BPP scales rapidly, the integrity of this data layer is critical to on-time delivery, margin accuracy, and operational efficiency. Key Responsibilities:

Item Master & Released Product Management:

• Own the creation and maintenance of released products in D365 for all items that flow through Supply Chain, including purchased components, raw materials, and items used on Sales Orders and F&O quotes.
• Ensure item records are complete, accurate, and properly configured with all required SCM attributes prior to use in transactions.
• Coordinate with Engineering, Order Manager and Production Data Specialist on item setup requirements driven by BOMs, routings, or new product introductions.
• Audit item master data on a defined cadence and resolve discrepancies that affect purchasing, receiving, or costing.

Vendor & Sourcing

• Attach and maintain vendor sourcing information on item records in D365: preferred vendor, approved alternates, lead times, minimum order quantities, and unit of measure.
• Work with the Head of Procurement or designee to ensure D365 reflects current sourcing decisions and negotiated terms.
• Support vendor master maintenance and new vendor setup in coordination with the Procurement team.

Pricing & Trade Agreement Management:

• Own trade agreement pricing in D365 creating, updating, and retiring purchase price trade agreements as vendor pricing changes.
• Ensure pricing updates are reflected accurately and timely to support correct PO costing and landed cost calculations.
• Partner with Finance and Procurement on price variance investigation and resolution when PO pricing does not match trade agreements.
• Maintain a pricing update log and communicate changes to relevant stakeholders.

Systems & Reporting:

• Serve as the SCM teams primary resource for D365 data questions, system navigation, and process guidance related to item and vendor data.
• Build and maintain Excel-based and Power BI reports to support SCM visibility into open orders, pricing, lead times, and item data health.
• Maintain SCM-related content on SharePoint, including vendor lists, pricing logs, and data governance documentation.
• Identify and escalate system issues or data integrity problems that require IT or D365 administrator involvement.

Cross-Functional Support:

• Support Sales and Engineering by ensuring items are properly set up and available for use on Sales Orders and F&O quotes before they are needed.
• Collaborate with the Production Data Specialist on data alignment across production and SCM sides of D365.
• Participate in D365 enhancement projects, testing, and rollouts that touch item master, vendor, or pricing configuration.

Role Boundaries & Key Interfaces:

The Supply Chain Systems Specialist owns SCM-side data in D365 but does not manage production routing, BOM structure, or engineering item configuration those remain with the Production Data Specialist and Engineering. Vendor approval authority and sourcing decisions rest with the Head of Supply Chain; this role executes and maintains the data that reflects those decisions. Key interfaces include:

• Daily: Production Data Specialist, Procurement Specialist(s), Order Manager
• Weekly: Head of Supply Chain
• As needed: Sales, Engineering, Finance/AP, IT

Qualifications:

Required:

• Bachelors degree preferred in Supply Chain, Business, or related field.
• 3+ years of experience in a supply chain, procurement, or operations data role with direct ERP responsibility.
• Hands-on experience creating and maintaining item master or product records in an ERP system (D365, SAP, Oracle, or equivalent).
• Experience managing pricing data, trade agreements, or vendor sourcing records in an ERP environment.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, data validation, structured data management).
• Strong attention to detail and a demonstrated track record of data accuracy in high-volume, fast-paced environments.
• Comfortable working across functions and communicating data issues clearly to non-technical stakeholders.

Preferred:

• Direct experience with Microsoft Dynamics 365 Finance & Operations, particularly in item master, trade agreements, or procurement modules.
• Experience with Power BI or equivalent reporting/visualization tools.
• CPIM or CSCP certification (APICS).
• Familiarity with engineer-to-order or custom manufacturing environments.
• Experience managing data in SharePoint or similar document/data management platforms.

Core Competencies:

• Data Integrity Ownership: Treats every item record, price, and vendor field as load-bearing. Proactively audits and corrects data rather than waiting for errors to surface in transactions.
• Systems Fluency: Learns new ERP configurations and data structures quickly. Comfortable going deep in D365 and equally comfortable pulling insights into Excel or Power BI for broader consumption.
• Cross-Functional Communication: Translates data problems into business impact and vice versa. Can explain why a missing lead time field on an item record matters to a production scheduler or a procurement specialist.
• Process Discipline: Follows and enforces data governance standards consistently. Does not take shortcuts that create downstream problems for Finance, Sales, or Operations.
• Proactive Problem-Solving: Identifies data gaps and system issues before they affect transactions. Brings proposed solutions, not just problems, to the Head of Supply Chain.

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