Records Technician

Records Technician Colchester, VT

Pay From: $29.00 per hour

MUST:

• Experienced records technician with 2+ years of experience in medical records administration, healthcare administration, dental administration, or a related healthcare support environment.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience maintaining confidential records and sensitive information.
• Strong organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to obtain and maintain required installation access credentials and government system access.
• Knowledge of medical records management principles.
• Ability to maintain accuracy while handling large volumes of data.
• Ability to meet strict deadlines and reporting requirements.
• Strong attention to detail and analytical skills.
• Ability to work independently while supporting multiple stakeholders.
• Ability to safeguard confidential information and adhere to privacy regulations.

DUTIES:

• Receive, process, review, and verify administrative completeness of medical and dental documentation.
• Scan, upload, organize, and maintain electronic records in designated government systems.
• Maintain accurate medical readiness records and tracking logs.
• Process documentation within established contract timelines.
• Ensure all records are maintained in accordance with applicable privacy and security requirements.
• Track dental readiness status and generate weekly readiness reports.
• Process dental examination forms and identify missing administrative information.
• Review and update administrative information within DENCLASS and MEDCHART systems.
• Coordinate dental readiness events with civilian dental providers.
• Track appointment attendance and prepare no-show reports.
• Monitor follow-up requirements and maintain dental non-compliance tracking reports.
• Generate weekly hearing readiness reports using MEDPROS.
• Coordinate audiology appointments and hearing readiness events.
• Schedule follow-up appointments as directed by authorized medical personnel.
• Track missed appointments and prepare audiology non-compliance reports.
• Maintain Hearing Class 3 case tracking and monthly status reports.
• Reconcile administrative discrepancies within designated systems of record.
• Enter and update administrative information in MEDCHART, eCase, MEDPROS, and other government databases.
• Prepare weekly, monthly, and ad hoc reports as required.
• Maintain credentialing tracking logs and supporting documentation.
• Ensure timely completion of all reporting requirements and data updates.
• Maintain 100% compliance with HIPAA, HITECH, and Business Associate Agreement requirements.
• Protect Personally Identifiable Information (PII) and Protected Health Information (PHI).
• Complete required HIPAA and security training.
• Report suspected privacy incidents in accordance with established procedures.
• Forward requests for access or amendment of records to designated government personnel.

Quadrant is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, status as a protected veteran, or status as an individual with a disability. "Healthcare benefits are offered to all eligible employees according to compliance mandated by the Affordable Care Act".