VIP Events Senior Associate

VIP Events Senior Associate

This role is an exciting opportunity for an experienced event professional passionate about delivering premium hospitality experiences and building memorable customer engagements. You will play a key role in planning, coordinating, and executing high-end VIP events designed to strengthen relationships with top-tier clients and support strategic account management initiatives. Working in a fast-paced and highly collaborative environment, you will manage hospitality assets, vendor relationships, event logistics, and budget oversight while ensuring exceptional event execution from start to finish. This position combines creativity, operational excellence, and customer-focused thinking to deliver standout experiences across multiple markets. Ideal candidates thrive under pressure, enjoy managing several projects simultaneously, and are energized by creating innovative event solutions. The role also offers flexibility, travel opportunities, and exposure to large-scale premium entertainment and hospitality operations.

Accountabilities:

• Plan, coordinate, and execute VIP hospitality events in partnership with account management teams to deliver exceptional customer experiences.
• Manage event logistics including venue sourcing, accommodations, entertainment providers, transportation, and on-site coordination.
• Serve as a key liaison between internal teams, vendors, suppliers, and stakeholders to ensure smooth communication and successful event delivery.
• Maintain and oversee VIP event planning workflows, schedules, and request management processes to improve operational efficiency.
• Develop post-event reporting and analysis, identifying successes, improvement areas, and opportunities to optimize future events.
• Support procurement activities for VIP programs, including sourcing, vendor negotiations, contract management, and payment coordination.
• Monitor hospitality budgets, track expenditures, and prepare financial reports and forecasts while ensuring alignment with company guidelines.
• Build and maintain strong relationships with premium vendors and service providers to secure exclusive offerings and high-quality experiences.
• Manage multiple simultaneous events while proactively resolving challenges and adapting to changing priorities.

Requirements:

• Minimum 2 years of experience in luxury, hospitality, or high-end event planning environments.
• Strong verbal and written communication skills with a professional and customer-focused approach.
• Excellent organizational, multitasking, and project management abilities.
• Experience coordinating cross-functional teams and collaborating effectively with multiple departments.
• Strong analytical skills with proficiency in Excel and budget tracking.
• Familiarity with event management and collaboration tools such as Asana, Salesforce, Splash, or SharePoint is a plus.
• Ability to work under tight deadlines while maintaining attention to detail and high-quality execution.
• Proactive problem-solving mindset with a willingness to innovate and improve event experiences continuously.
• Comfortable working non-traditional business hours, including evenings and weekends when required.
• Ability and willingness to travel approximately 30% for events and hospitality programs.

Benefits:

• Competitive salary ranging from $79,000 to $99,000 USD based on experience and location.
• Comprehensive medical, dental, and vision insurance plans.
• Mental health, wellness, fertility, and family planning support programs.
• Generous paid time off, sick leave, and company holidays.
• Annual bonus and long-term incentive opportunities.
• 401(k) plan with employer matching contributions.
• Flexible and remote work opportunities.
• Commuter benefits and pet insurance options.
• Career development opportunities within a fast-growing and innovative environment.