A/P Specialist

Job Summary

The Accounts Payable Specialist is responsible for managing the incoming cash outflow of the company by processing, verifying, and reconciling invoices. This role requires a high level of accuracy and attention to detail to ensure vendors are paid correctly and on time, maintaining strong business relationships.

Key Responsibilities

• Invoice Processing: Review, code, and enter a high volume of vendor invoices into the accounting system with accuracy.
• Three-Way Matching: Match purchase orders (POs), receiving documents, and invoices to verify the legitimacy of charges.
• Payment Runs: Prepare and execute weekly/bi-weekly check runs, ACH payments, and wire transfers.
• Vendor Management: Maintain vendor profiles, respond to payment inquiries, and resolve any billing discrepancies or disputes.
• Reconciliation: Reconcile vendor statements monthly and assist with month-end closing procedures related to A/P.
• Compliance & Tax: Assist with annual Form 1099 processing and ensure compliance with internal controls.

Qualifications & Requirements

• Education: Associate's degree in Accounting, Finance, or Business Administration (preferred but not required with equivalent experience).
• Experience: 2-4 years of dedicated accounts payable experience.
• Skills: Proficiency in ERP systems (e.g., NetSuite, SAP, QuickBooks) and Microsoft Excel; strong data-entry speed and accuracy.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information


Hector Vargas