Sales Administrative Assistant

Sales Administrative Assistant

YESCO is North America's largest sign company, with over 100 years of experience designing, manufacturing, and installing some of the world's most iconic signs, including the legendary "Welcome to Fabulous Las Vegas" sign. As a family-owned business, our legacy is built on craftsmanship, innovation, and a commitment to excellence. Our employees are industry leaders who value teamwork, creativity, and delivering exceptional quality to our customers. At YESCO, you'll find a supportive environment where your skills are recognized, and your contributions help shape the future of our industry.

General Purpose

The Administrative Assistant II supports the sales and service departments by managing more advanced administrative tasks related to job setup, billing, commissions, and customer service. This role bridges the gap between initial job creation and invoicing, helping to ensure accurate documentation, communication, and financial reporting across multiple teams.

A Day in the Life

Your workday will be dynamic as you handle service quotes, generate commission tickets, create invoices, and review completed maintenance jobs. You'll communicate regularly with sales representatives and project managers to keep jobs on track and assist with contract renewals, volume tracking, and reporting. You'll be an essential part of a team ensuring customer jobs move efficiently through YESCO's workflow.

Duties and Responsibilities

• Create and manage service job orders, quoted work, and contract renewals
• Generate and track commission tickets in accordance with company policy
• Review maintenance jobs for accurate time and material transfers in NetSuite
• Prepare and send customer invoices; enter billing data into portals
• Produce estimates and proposals for maintenance and service jobs
• Support sales staff with job setup, volume reporting, and documentation
• Maintain accurate records and digital files for service and contract work
• Perform receptionist duties and support general office functions as needed
• Communicate across estimating, service, and production departments for updates

Requirements and Qualifications

• High School Diploma or GED required; associate degree preferred
• Minimum 35 years of relevant administrative experience
• Proficient in Microsoft Office and ERP systems (NetSuite experience a plus)
• Familiarity with commission tracking and basic accounting processes
• Excellent attention to detail and time management
• Comfortable with multitasking and interdepartmental coordination

Compliance Statement

YESCO is committed to maintaining a drug-free workplace. All applicants must pass a pre-hire drug test before receiving an official job offer. YESCO is an Equal Employment Opportunity (EEO) and Affirmative Action (AA) employer. All qualified applicants will receive fair consideration regardless of race, gender, color, religion, national origin, age, disability, veteran status, genetic information, or any other legally protected status.