SAP Coupa IT Analyst & Administrator

Job Description

Job Title : SAP Coupa IT Analyst & Administrator

Location : Alameda, CA

Job Type : Contract

Position Summary

The SAP Coupa IT Analyst & Admin will serve as the primary technical and functional lead for the Coupa Business Spend Management (BSM) platform. This role is responsible for the end-to-end support of the Coupa Invoicing module and will lead the technical execution of the PO 360 Project. You will ensure seamless data flow between Coupa and SAP ERP, optimizing the "Procure-to-Pay" (P2P) lifecycle and driving "touchless" invoicing initiatives.

Key Responsibilities

1. Coupa Platform Administration & Support

. System Configuration: Manage and maintain Coupa configuration settings, including Chart of Accounts (COA), Approval Chains, Tax Codes, and Business Forms.

. Invoicing Support: Provide Tier 2/3 support for the Invoicing module, resolving issues related to PO-Invoice mismatches, tax calculation errors, and invoice transmission failures (cXML, SAN, or CSP).

. User Management: Oversee roles, permissions, and security profiles to ensure compliance with internal audit requirements.

2. PO 360 Project Leadership

. Visibility Integration: Design and implement a "360-degree" view of POs, ensuring stakeholders can track a purchase from the initial requisition in Coupa to the final payment settlement in SAP.

. Data Consistency: Audit and synchronize master data (Suppliers, Items, GL Codes) between SAP and Coupa to prevent downstream errors in the PO 360 lifecycle.

. Reporting & Analytics: Develop custom reports and dashboards in Coupa Analytics to provide real-time status on PO fulfillment, receipting, and invoice aging.

3. SAP Integration & Technical Interface

. Middleware Management: Monitor and troubleshoot IDoc/API integrations between Coupa and SAP (specifically SAP FI/MM modules).

. RICEFW Support: Assist in the development and testing of custom Reports, Interfaces, Conversions, Enhancements, Forms, and Workflows (RICEFW) related to the P2P process.

. Supplier Enablement: Work with vendors to set up electronic invoicing via the Coupa Supplier Portal (CSP) or cXML to reduce manual paper processing.

Technical Skills & Qualifications

. Experience: 6 to 8+ years of hands-on experience as a Coupa Administrator or IT Analyst.

. SAP Knowledge: Strong understanding of SAP S/4HANA or ECC (specifically MM and FI modules) and how they consume Coupa data.

. Invoicing Expertise: Deep knowledge of e-invoicing compliance, VAT/Tax logic, and "Two-way/Three-way" matching.

. Integration Tools: Experience with flat-file transfers, API, or middleware (e.g., Boomi, MuleSoft) used to connect Coupa to ERPs.

. Project Management: Proven track record of participating in full-lifecycle implementations or major optimization projects (like PO 360).

Ideal Candidate Profile

The person who will best support these initiatives is a "Functional-Technical" hybrid. They shouldn't just know how to click buttons in Coupa; they should understand why an invoice is stuck in SAP and how to fix the mapping to ensure the PO 360 view remains accurate.