School Bookkeeper (Perpetual Opening)

School Bookkeeper

Under the supervision of the school principal as prescribed by the Office of School Financial Support the School Bookkeeper will perform duties associated with the effective financial operation of the school for the school activity fund, and district maintenance fund accounts. This is a bondable position requiring a highly qualified individual to work with accuracy, accountability and confidentiality. Work will be reviewed monthly for accuracy and conformance with DCS board policy and state code requirements.

Duties and responsibilities include:

• Maintain all school financial records
• Maintain DCS prescribed accounting and internal control procedures over school activity and allocated district funds
• Communicate with Principal and school staff regarding internal controls for school activity funds
• Assist Principal with school use of district budgeted funds by monitoring available budgets and preparing and submitting invoices to the Central Office for payment
• Ensure established procedures are followed including securing onsite funds, preparing deposits and transporting all receipted funds to bank within established timeframes
• Verify and record all funds received posting according to specified activities and accounts within the student activity program
• Process requisitions ensuring proper coding, budget availability and vendor verification
• Facilitate school purchases by processing purchase orders as prescribed in the school bookkeeper manual following all state purchasing laws and district procedures
• Verify and process invoices for payment following procedures for activity and district funds
• Prepare and submit timely monthly school activity fund reports and supporting documents to the central office
• Maintain confidentiality and privacy of all school financial and employee records
• Perform task and assume other responsibilities as assigned by the Principal
• Be consistently responsible, maintaining regular punctual attendance and timely completion of assigned duties, working assigned days and using sick and personal leave appropriately

Minimum requirements are three years of verifiable bookkeeping experience or two college courses in accounting with a final grade of at least B. If more than 5 years have passed between the experience or college class completion and application the candidate will be required to pass the district bookkeeping test.

DeSoto County Schools