Executive Assistant

Position Summary

We are seeking an experienced Legal Assistant / Legal Secretary to provide administrative and legal support to multiple attorneys. The ideal candidate will have 3 5 years of experience supporting attorneys, preparing and filing legal documents, managing case files and calendars, coordinating hearings and depositions, and handling general legal office responsibilities.

Candidates should have strong Microsoft Office skills and experience working within court or legal systems. Familiarity with state court procedures is highly desired.

Key Responsibilities

• Provide legal secretarial and administrative support to assigned attorneys.

• Format, finalize, type, and file legal documents.

• Prepare letters, pleadings, motions, and other legal documents from drafts and templates.

• File pleadings and motions with appropriate courts or tribunals.

• Serve or coordinate service of legal documents.

• Maintain organized and accurate attorney case files.

• Prepare subpoenas and discovery requests.

• Schedule hearings, trials, depositions, and related legal proceedings.

• Coordinate court reporters and obtain transcripts as needed.

• Manage attorney calendars and appointments.

• Handle telephone calls, correspondence, and travel arrangements.

• Support case-file closing and document retention activities.

• Assist with general office administration and management tasks.

• Work effectively with multiple attorneys and internal/external stakeholders.

Required Qualifications

• High school diploma required.

• 3+ years of experience working as a Paralegal, Legal Secretary, Legal Assistant, or similar legal support professional .

• 3+ years of experience preparing legal documents and subpoenas.

• 3+ years of experience preparing discovery requests and coordinating hearings, trials, and depositions.

• 3+ years of experience formatting, finalizing, typing, and filing legal documents.

• 3+ years of experience preparing correspondence and legal documents from drafts or templates.

• 3+ years of experience filing pleadings and motions with courts or tribunals.

• 3+ years of Microsoft Office experience , including Word, Outlook, Excel, and PowerPoint.

• 2+ years of experience managing attorney/executive calendars.

• 1+ year of experience coordinating travel arrangements.

• Strong written and verbal communication skills.

• Ability to manage confidential legal information and maintain accurate records.

• Strong organizational, time-management, and attention-to-detail skills.

Highly Desired

• Experience working with state court systems.

• Familiarity with court filing procedures and legal document submission.

• Experience supporting multiple attorneys simultaneously.

• Associate's or Bachelor's degree in Paralegal Studies, Legal Studies, Business, or a related field.

• Knowledge of general court procedures and legal administrative processes.

Core Skills

Legal Assistant, Legal Secretary, Paralegal, Legal Administrative Assistant, Legal Support, Legal Documents, Legal Documentation, Court Filing, Pleadings, Motions, Subpoenas, Discovery, Discovery Requests, Court Procedures, Court Systems, Hearings, Trials, Depositions, Case Management, Case Files, Attorney Support, Calendar Management, Executive Calendar, Legal Correspondence, Document Preparation, Document Formatting, Document Filing, Microsoft Word, Microsoft Outlook, Microsoft Excel, Microsoft PowerPoint, Travel Coordination, Court Reporters, Transcripts, Legal Administration, Office Administration, Confidentiality