Payroll Clerk

Payroll Clerk

PRIMARY FUNCTION: Process all information necessary to ensure that employees are paid in an accurate and timely fashion. This includes handling voluntary and involuntary deductions, time sheets, overtime, and leave adjustments.

QUALIFICATIONS:

• High School Diploma or GED.
• Computer training including word processing and spread sheets.
• Experience with payroll for large volume of employees in a group setting.
• Completion of some business courses.
• Proficient with 10 key calculators.

PERFORMANCE RESPONSIBILITIES:

• Communicate with employees to research and answer questions regarding salary changes, adjustments, benefits, garnishments, etc.
• Analyze, compute, and enter salary changes (i.e. promotions, terminations, bus driver runs, set-up new employees), overtime and additional hours.
• Enter changes to employee payroll records (direct deposits, annuities, name changes, etc.).
• Compute monetary changes due to overuse of sick/annual leave. Enter additional payments (Stipends).
• Calculate, key, total and balance substitute payrolls. Set-up new substitutes.
• Verify and balance each school or department, balance check register and submit for payroll run.
• Provide account breakdown information for each payroll to Treasurer's office and other persons requiring that information.
• Process checks and Direct deposits.
• Process tax liens, garnishments, child support and send payments to appropriate regulatory agencies.
• Maintain payroll records for contracted employees.
• Create reports for information pertaining to payroll.
• Create computer software applications to aid job functions of payroll clerks.
• Provide technical support for software questions/problems.
• Process Quarterly taxes.
• Process W-2's
• Balance monthly bills and submit payments.
• Enter employees in VRS and balance.
• Process 1099's
• Possession of a valid driver's license
• Perform related work as required.

REPORTS TO: Director of finance

KNOWLEDGE, SKILLS, AND ABILITIES: Basic knowledge of accounting principles and procedures; thorough knowledge of standard office procedures, practices and equipment; general knowledge of accounting principles and related data processing equipment; general knowledge of government and county regulation and codes; ability to understand and follow oral and written directions; ability to establish and follow detailed work procedures; ability to post accounts and to perform mathematical computations with speed and accuracy; ability to manage multiple priorities and tasks at once; communication skills for relaying financial information to federal, state and local agencies with tact and diplomacy; ability to apply microcomputer skills to software packages for complex tasks; ability of attention to detail.

PHYSICAL REQUIREMENTS: Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, standing, grasping, fingering, repetitive motion, and reaching. Occasional walking, bending, and stooping. Ability to lift up to 20 pounds occasionally. Requires timely and regular adherence to established work schedules.

TERMS OF EMPLOYMENT: As per contract and board policies and regulations.

EVALUATION: Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of classified personnel.