Estimating Assistant

Job Description

Job Description

Position Summary: The Estimating Assistant provides vital administrative, technical, and operational support to the mechanical estimating team. This role is responsible for streamlining the bidding process for commercial fire protection, HVAC, plumbing, and piping projects. The assistant manages project documentation, coordinates vendor quotes, and data for estimator review. This position serves as a central hub of communication between estimators, operations, material suppliers, and subcontractors.

Responsibilities and Duties:

• Bid Management: Download, organize, and track upcoming project plans, specifications, and addenda from online plan rooms and client portals.
• Vendor Coordination: Distribute requests for quotes (RFQs) to mechanical suppliers and subcontractors for equipment, piping, plumbing fixtures, and ductwork.
• Data Entry & Database Maintenance: Input material pricing, labor units, and vendor quotes into the company's core estimating database and spreadsheets.
• Bid Document Preparation: Compile final bid proposals, proposal letters, bond requests, and qualification statements for executive review and submission.
• Post-Bid Administration: Maintain historical cost data, organize bid results, and transition files of awarded projects to the Project Management team.
• All other duties as assigned

Qualifications and Experience Required:

• Experience: Minimum of 1–2 years of experience in an administrative support or assistant role, ideally within the construction, engineering, or trade industries.
• Software Literacy: High proficiency in Microsoft Office Suite
• Document Literacy: Proven ability to navigate and interpret basic construction documents, sheets, and project manuals.

Preferred qualifications:

• Industry Experience: Prior experience specifically working for a mechanical, or plumbing (MEP) contractor.
• Software Familiarity: Exposure to digital construction takeoff and estimating software such as Bluebeam Revu

Education:

• Minimum Requirement: High School Diploma or equivalent with 2+ years of administrative experience in a fast-paced environment.
• Preferred Education: Associate degree or coursework in Construction Management, Mechanical Engineering Technology, or Business Administration.

Job Skills:     

• Communication: Clear, professional written and verbal communication skills for frequent outreach to vendors and subcontractors.
• Exceptional Attention to Detail: Ability to spot discrepancies in vendor quotes or minor changes in plan revisions.
• Mathematical Competency: Strong fundamental arithmetic, fractions, and spatial measurements for accurate quantitative support.
• Time Management: Capability to prioritize multi-project deadlines and handle a high volume of requests during peak bidding hours.
• File Organization: Methodical approach to digital file structures and document version control.
• Ability to manage multiple priorities in a fast-paced environment

Special Requirements:

• Valid Driver’s License.
• 10-hour OSHA certification prior to starting.

TriplePoint, through our family of companies, delivers end-to-end solutions to our customers, from pre-construction expertise through contracting and fabrication to service and maintenance for piping, plumbing, HVAC/R and fire protection. We do this as a relationship-focused organization that leverages seven decades of experience providing innovative solutions with excellence that drive down costs, enhance safety, increase value and deliver speed to occupancy.

Company Description

TriplePoint, through our family of companies, delivers end-to-end solutions to our customers, from pre-construction expertise through contracting and fabrication to service and maintenance for piping, plumbing, HVAC/R and fire protection. We do this as a relationship-focused organization that leverages seven decades of experience providing innovative solutions with excellence that drive down costs, enhance safety, increase value and deliver speed to occupancy.