Executive Coordinator

Job Description

Job Description

Executive Coordinator - Administrative/Executive Assistant

Support for the President
• Maintains complex master calendar of activities and events for the President. Arranges
meetings, donor visits, appointments, travel arrangements, logistics coordination and
itinerary preparation.
• Ensures that the President is prepared and in possession of materials and information
required for meetings, donor visits, conferences and other scheduled events.
Communicates and coordinates with staff on President’s travel in the field to best use
her time.
• Coordinates scheduling follow-up on President’s visits with donors, prospective donors,
and partners as needed in collaboration with Development staff.
• Responsible for planning key committee and board meetings. Includes: tracking,
monitoring and follow up on the progress of projects; tracking meeting participants,
action items and strategies that emanate from the President’s office; collection,
preparation and distribution of appropriate materials; initiation of subsequent follow up
meetings; and communication to key stakeholders.
• Acts as a liaison to all departments, as requested, providing specific support for
development activities involving the President.
• Drafts, writes and edits memos and other correspondence.
• Reviews, answers and routes, as appropriate, all incoming mail (voice, paper and
electronic) to the President.
• Coordinates other functions of the President’s Office.

Board of Directors Coordination and Support
• Makes all logistical arrangements for meetings of the Board of Directors and handles on-
site execution, including the planning and execution of special events and/or dinners.
• Assists the President in preparations for quarterly meetings of the Board of Directors,
including creating informational materials for board members, organizing board
member orientations, etc.
• Manages the logistical details for special events and programs that occur in conjunction
with organizational development, and handles on-site execution.
• Acts as a liaison to the Board of Directors, providing administrative support as
necessary.
• Prepares minutes of Board meetings and maintains records of Board actions.
General Administration and Interoffice Coordination
• Provides administrative and clerical support, including word processing and data entry,
including entry in the eTapestry database.
• Creates and maintains files and other organizational systems.
• Acts as information resource to staff within and outside the organization.
• Performs research and fact gathering and miscellaneous duties as assigned.
• Prioritizes and plans work, consistently meets deadlines and develops realistic action
plans that support business goals and objectives.
• Takes initiative to identify problems and issues and seeks solutions proactively.
• Responsible for scheduling monthly Management Team meetings.
• Responsible for scheduling staff meetings every two months.
• Coordinates and schedules meetings for multiple staff.
• Works collaboratively with all staff.
Other Duties as Assigned

Established San Francisco Staffing Company placing Temp, Temp-to-Hire and Direct roles.

Company Description

Established San Francisco Staffing Company placing Temp, Temp-to-Hire and Direct roles.