Growth & Operations Coordinator

Role Description

AIMS is seeking a highly organized, energetic, and proactive Growth & Operations Coordinator to support business development outreach, candidate follow-up, scheduling, and day-to-day operational coordination. This is a cross-functional remote role for someone who is comfortable communicating with people, making outbound calls, staying organized across multiple priorities, and helping move opportunities and candidates forward. The right candidate will support growth efforts through outreach and relationship-building, while also assisting with recruiting coordination, onboarding follow-up, and internal operational support.

This role is ideal for someone who is detail-oriented, enthusiastic, highly responsive, and able to balance communication, follow-up, and execution in a fast-paced environment. Candidates with prior military, federal contractor, or healthcare staffing experience are strongly preferred. Familiarity with military systems or current base access is a major plus.

Key Responsibilities

• Growth and Outreach
  • Conduct outbound calls, follow-up calls, and introductory outreach to prospective clients, partners, and business opportunities
  • Help maintain lead lists, outreach trackers, and follow-up schedules
  • Support business development efforts through strong communication, persistence, and relationship-building
  • Assist with conference, networking, and meeting coordination as needed
  • Support travel planning for meetings, conferences, site visits, and client-facing activities
  • Represent AIMS professionally in interactions with teaming partners, clients, and prospective customers
  • Travel as needed to military bases, client sites, conferences, networking events, and partner meetings
• Operations Coordination
  • Maintain organized trackers, status logs, and follow-up notes across multiple workflows
  • Support scheduling, meeting coordination, and day-to-day administrative follow-up
  • Help ensure deadlines, action items, and operational tasks are completed on time
  • Communicate updates clearly to leadership and internal team members
  • Help keep business development, candidate, and operational workflows organized and moving efficiently
• Onboarding and Process Support
  • Support onboarding follow-up, document collection, and process coordination as needed
  • Assist with credentialing, compliance, or security-related follow-up in coordination with internal leadership
  • Work closely with management and other team members to support hiring, onboarding, and operational execution
  • Help maintain clean, accurate, and audit-ready records in shared systems and trackers
• Candidate Follow-Up and Recruiting Support
  • Follow up with recruiter-generated leads and help move candidates through the hiring pipeline
  • Help support closing efforts by maintaining timely and professional communication with active candidates
  • Coordinate with recruiters and leadership to identify bottlenecks and next steps

Qualifications

• Bachelor’s degree preferred but not required
• 1 to 4 years of experience in business development support, operations support, project coordination, healthcare staffing, or administrative coordination
• Strong verbal and written communication skills
• Strong organizational skills with excellent follow-up discipline
• Ability to manage multiple priorities without losing attention to detail
• Comfortable making outbound cold calls and maintaining consistent follow-up
• Strong Microsoft Office and Excel skills
• Ability to work independently in a remote environment

Preferred Background

• Experience in healthcare staffing, federal contracting, recruiting support, operations coordination, or client-facing outreach
• Experience working in military, DoD, or government-facing environments
• Retired military, military spouse, or candidates familiar with military systems strongly preferred
• Base access is a significant plus
• Experience supporting leadership in a fast-paced, growth-oriented environment is preferred

Ideal Candidate Traits

• Highly enthusiastic and professional
• Excellent communication and interpersonal skills
• Persistent, proactive, and comfortable with outreach
• Very organized and process-driven
• Strong time management and multitasking ability
• Positive attitude and willingness to take ownership
• Able to shift between external communication and internal coordination smoothly

Position Type

• Full-time
• Remote
• Travel required as needed
• Flexible work from home options available

Benefits

• 401(k)
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance