Support Specialist Executive

JOB LOCATION 6 N Abilene St Aurora, Colorado 80011-8741 City of Aurora, Colorado It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply. Why Work for Aurora? Make a difference in the lives of real people every day Diverse community Competitive total compensation package Well-Funded General Employees Retirement Plan Light rail station minutes away On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement Access to innovation workspaces PRIMARY DUTIES & RESPONSIBILITIES The Support Specialist Executive within the Operations Division provides high-level, confidential, and proactive administrative support to the assigned district’s commander and command personnel. This position plays a critical role in supporting the strategic and operational functions of the district by managing communication, coordinating administrative processes, and ensuring efficient office operations. This role provides direct administrative support to the command staff and personnel of the respective district’s patrol, PAR, DART, and District Criminal Investigations (DCI). The hiring range for this position is $30.89 - $38.61 hourly. The deadline to submit applications is July 15th, 2026, However, it is subject to close at any time without prior notice once a sufficient pool of qualified applicants is obtained. PRIMARY DUTIES & RESPONSIBILITIES: Serves as the primary point of contact and liaison for Command Staff, managing the Command’s schedule and coordinating internal and external engagements. Prepares, edits, and proofreads memos, reports, presentations, and other documents. Coordinates and tracks district-level initiatives, meetings, and deadlines. Supports project management and implementation of district initiatives. Maintains and organizes confidential files, records, and correspondence. Facilitates internal communications and maintains effective working relationships with department personnel, community partners, other COA departments, and additional stakeholders. Coordinates logistics and documentation for meetings, district events, and district-related programs. Completes and maintains personnel orders and tracking documentation. Researches, follows up, and documents internal investigations within the district. Manages purchase card transactions and district purchases and tracks district budget expenditures. Maintains operating equipment. Manages the care and functionality of the facility including all rooms and interior/exterior spaces. Maintains district files. Takes, prepares, and distributes minutes of meetings. Answers phones, e-mails, and in-person inquiries on behalf of personnel. Coordinates facility repair tracking and orders to include building and parking lot(s). Works with assigned personnel to maintain the district inventory and submittal to PSS. Maintains armory access report and submittal to city auditors. Oversees holding cell maintenance and submits quarterly reports to the Department of Justice (DOJ). Coordinates with contractors and vendors within the district to include billing. Perform other duties as assigned. The listed primary duties and responsibilities is not a comprehensive list of expectations for the job. Duties and responsibilities may change at any time with or without notice. Employees may be assigned other duties. MINIMUM QUALIFICATIONS & WORKING CONDITIONS An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered. Education: HS Diploma/GED Experience: 3 years of related administrative support experience. Licenses and Certifications: CCIC/NCIC clearance Notary certificate (or ability to obtain within 6 months) Knowledge: Office practices and procedures. Manual and electronic filing systems. Advanced business English, spelling and math. Systems and platforms including: Versadex, AIM, Hindsight (H4), SharePoint, Teams, and Workday Skills: Strong typing and data entry skills. Strong interpersonal and verbal/written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Abilities: Ability to handle sensitive situations with tact and diplomacy Ability to establish and maintain working relationships with employees, citizens, and all levels of management Ability to understand, interpret, and apply department or division policy and procedures. Ability to plan, organize, and prioritize work assignments. Preferred Qualifications: Experience supporting leadership, specifically in law enforcement, government, or public safety. Familiarity with department-specific systems, policies, and procedures. Familiarity with budgeting, procurement, and personnel processes. WORKING CONDITIONS: Essential Personnel: When a local announcement of emergency or disaster is declared by the City, all City of Aurora employees may be required to work as essential personnel. Physical Demands: Moderate physical work that involves moving no more than 40 pounds with or without assistance Occasional lifting, carrying, walking and standing Ability to review and interpret reports and other written documents with or without reasonable accommodation Ability to communicate with employees, contractors, and residents in field environments, with or without reasonable accommodation Work Environment: Primarily office-based in a clean, shared work environment. Equipment Used: Uses standard office equipment including personal computer and common office software such as email, internet, Word, Excel and menu driven databases as a part of computer-based systems This job may require the incumbent to use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment. The city of Aurora will implement furlough days (unpaid days off) for most employees in 2026. The scheduled furlough dates are January 16, April 10, July 2, and December 24. For Veterans preference: Please show all of your employment history, including military service and related documentation (DD214) on the application. The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission. Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired. Drug Testing, Thorough Criminal Background Check, and Employment References: As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check. Applicants selected for safety-sensitive positions are required to complete and pass a drug screening as a condition of employment. Safety sensitive positions include Civil Service positions within Police and Fire Departments and positions where their job responsibilities have direct and substantial responsibility that would impact the health and safety of others. Employment references will be conducted on finalists for City of Aurora vacancies. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity Respect Professionalism Customer Service And we welcome all who share these values to apply. Why Work for Aurora? Rewarding public sector work impacting a large and diverse community Growing city and employee population Competitive total compensation package Rich benefits package with low employee costs Generous paid leave program 100% funded Employee and Family Care Leave Program Retirement pension plan and 457b plans available Subsidized recreation center pass, on-site fitness centers and wellness programs Continued education and career advancement opportunities Learn more about city of Aurora benefits Notice Regarding Automated Processing and Fraud Prevention As part of our recruiting and application security processes, we may use automated tools and technologies to help detect fraudulent activity, protect applicant accounts, and support the administration of employment applications. These tools may collect and process information associated with your application activity, including: Number of job requisitions applied to External application session duration Geolocation country code IP address Device/browser fingerprinting information (including JA4 fingerprint data) This information may be used by Workday’s Fraudulent Job Application Prevention capabilities to generate an application risk or fraud assessment score. These tools are designed to support application security, fraud prevention, and recruiting operations and may be considered during the processing or review of applications. Meaningful human review remains part of our hiring and recruiting process. For additional information regarding our processing of applicant information, please review our Privacy Notice or contact View email address on click.appcast.io. Please show all your employment history, including military service and related documentation (DD214) on the application. Leaving blanks or omitting previous employment may result in your disqualification from employment. City policy requires that selected candidates provide documentation in the form of official transcripts of the highest level of education attained by the candidate that is listed on their application materials. Applicants who hold a Commercial Driver’s License will also be required to undergo alcohol testing using an Evidential Breath Testing Device. The city of Aurora uses E-Verify to determine if employees are legally eligible to work in the United States. Know your rights! The city of Aurora is an equal opportunity employer. No applicant for employment or employee shall be discriminated against because of age, race, color, sex, gender identity, sexual orientation, religion, creed, national origin, ancestry, disability or military status. The city shall develop and maintain a plan for diversity. Through its staff, the city shall periodically analyze its employment related practices and its plan for diversity to ensure compliance with this policy. If you need assistance or reasonable accommodation for completing this application, please feel free to contact our office at: View phone number on click.appcast.io or visit us at 15151 E. Alameda Pkwy., Suite 3500, Aurora, CO 80012.