Administrative Coordinator

Our well-established manufacturing client is seeking a highly organized and detail-oriented part-time Administrative Coordinator to provide critical support to our leadership team following a recent retirement. This is a temp-to-hire opportunity with the expectation of becoming a long-term, permanent part-time role.

This position is ideal for an experienced administrative professional who enjoys variety in their day, thrives in a fast-paced environment, and takes pride in keeping people, schedules, and projects organized.

Schedule & Work Environment

• Part-time, approximately 2025 hours per week
• Flexible schedule, ideally 45 hours per day across 45 days per week
• Potential flexibility down to approximately 15 hours per week for the right candidate
• 100% onsite in Sussex, WI
• Temp-to-hire opportunity with long-term potential

Key Responsibilities

• Coordinate calendars, meetings, and schedules for company leaders
• Organize Board meetings, leadership meetings, and other business-related events
• Prepare meeting materials, agendas, presentations, and supporting documentation
• Assist with company-wide events, employee activities, and special projects
• Provide administrative support to members of the engineering, sales, and leadership teams
• Create and edit professional documents, reports, presentations, and correspondence
• Compile and distribute monthly reports and other recurring business information
• Maintain organized electronic and physical filing systems
• Assist with travel arrangements, meeting logistics, and catering coordination as needed
• Provide light administrative support related to HR activities and employee communications
• Serve as a dependable point of contact for internal communications and follow-up items
• Support various clerical and administrative functions that help keep the organization running efficiently

Qualifications

• 3+ years of administrative, executive assistant, office coordinator, or related experience
• Strong proficiency with Microsoft Office, particularly Outlook, Word, and PowerPoint
• Excellent calendar management and scheduling skills
• Strong written and verbal communication abilities
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities and deadlines simultaneously
• Comfortable interacting with executives, department leaders, and employees across the organization
• Professional demeanor with the ability to handle confidential information appropriately

Preferred Qualifications

• Experience supporting senior leadership teams
• Experience coordinating meetings, events, or board-related activities
• Prior exposure to HR, manufacturing, engineering, or professional office environments

What Makes Someone Successful in This Role

• Highly organized and proactive
• Strong follow-through and ownership mentality
• Comfortable shifting priorities throughout the day
• Detail-oriented without losing sight of the bigger picture
• Enjoys supporting others and being the "go-to" person who keeps things running smoothly