Clinical Specialist

Work is typically performed during standard business hours. Occasional evening, weekend hours, and travel may be required. Position Summary Under the direction of the Admissions and Operations Director and the Clinical Director, this position manages and coordinates the Department of Physician Assistant Education’s core clinical operations workflows, ensuring timely student readiness for clinical education and accurate data to support program quality and accreditation outcomes. The role is responsible for managing student clinical placements, clearance processes, compliance tracking, and clinical data systems, while serving as a central liaison between students, faculty, and clinical affiliates. It supports general department functions and ARC‑PA accreditation requirements through data tracking, reporting, and documentation management. Essential Functions Clinical Placements & Scheduling Manage end‑to‑end student clearance processes for clinical rotations, ensuring timely completion of all requirements. Proactively monitor clearance progress and resolve barriers to ensure on‑time placement readiness. Coordinate clinical placements with students and affiliated sites; communicate schedules and updates. Support communication and relationship management with clinical sites and preceptors, including onboarding and issue resolution. Compliance & Clearance Management Track and maintain student compliance with immunizations, certifications, and site‑specific requirements; escalates compliance concerns. Maintain secure and accurate student, preceptor, and site records in compliance with FERPA and HIPAA requirements. Track and report on clinical preceptor licensure and insurance requirements. Data Systems & Accreditation Reporting Maintain and update clinical databases (e.g., Exxat) to ensure accurate scheduling, placement, and compliance data. Generate routine and ad hoc reports on student placements, clearance status, and site data required for program operations and ongoing accreditation. Support data collection from students, clinical sites, and preceptors, and ensure data integrity. Coordinate processing of clinical affiliation agreements, including tracking status, renewals, and database entry, assuring accurate records of site agreements and associated documentation. Monitor student assignment completion and support clinical faculty with documentation of evaluation of student performance and grade reporting; escalates academic concerns. Program & Administrative Support Prepare and distribute meeting minutes for assigned committees. Resolve routine and complex problems with minimal consultation; handle multiple assignments and prioritize in a constantly changing work environment. Serve as a member of the admissions committee with responsibilities for applicant interviews and selection. Coordinate with other staff to ensure preceptor payment processing. Support Program leadership with projects as assigned. Other duties as assigned. Minimum Qualifications Bachelor’s degree or equivalent education; 2 years of experience. Minimum two years’ experience providing administrative support. Preferred Qualifications Experience in a Physician Assistant program or similar professional education program. Strong written and verbal communication skills, with the ability to engage diverse stakeholders. Strong critical thinking and analytic skills, with the ability to work independently while managing multiple priorities and deadlines in a fast‑paced environment, escalating as appropriate. Demonstrated ability to exercise diplomacy and deal effectively with people in a variety of circumstances in a calm, precise manner. Proficiency in Microsoft Office Suite and database systems (e.g., Exxat or similar); ability to adapt to emerging technology. Familiarity with accreditation processes. Strong organizational skills and the ability to work under pressure with frequent interruptions. Must maintain strict confidentiality. Physical Requirements Work is primarily performed in a standard office environment with use of a computer and phone. Requires extended periods of sitting and repetitive hand/wrist motion while using a computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping, and reaching. Occasional lifting up to 25 pounds. Valid driver’s license required. Must also be able to meet the University’s fleet rules and be eligible to drive for University business. Hiring Range $22.68 - $30.04 per hour. We consider factors such as scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer. Anti-Discrimination/EEO Policy Statement University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits, on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position. #J-18808-Ljbffr