Purchasing Services Assistant

:

Non-exempt, FT day position, Monday-Friday

General Summary:

Assists the Director of Materials Management in acquiring and maintaining adequate stock of suitable items for routine use with some preparation for possible small-scale disaster. Distributes supplies to proper departments on a par level system and records purchasing, receipts, and distribution of supplies. Prepares and files all purchasing related documentation. Prepares and completes reports as required. Requires attention to detail and ability to handle multiple situations at one time. Requires accuracy and organization skills.

Essential Functions:

• Attention to Detail
  • Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies.
  • Prepare and process requisitions and purchase orders for supplies and equipment.
  • Control purchasing department budgets.
• Adaptability/Flexibility
  • Develop and implement purchasing and contract management instructions, policies, and procedures.
• Initiative
  • Analyze market and delivery systems to assess present and future material availability.
  • Resolve vendor or contractor grievances, and claims against suppliers.
  • Review purchase order claims and contracts for conformance to company policy.
• Self Control
  • Verifies all packing slips against purchase orders and forwards to accounts payable.
  • Makes accurate corrections, deletions, and adjustments to quantities of materials stocked in relation to the PAR level replenishment systems throughout the system.
  • Maintains Health Tech contract compliance.
  • Maintain records of goods ordered and received.
  • Participate in the development of specifications for equipment, products or substitute materials.
  • Administer online purchasing systems.
• Compliance
• • Promotes and adheres to the provisions of the compliance program.
  • Communicates the mission, ethics and goals of the facility.
  • Complies with all organizational policies regarding ethical business practices.
  • Promotes and adheres to the TVHS core values and Standards of Behavior.

Education and Experience:

• High School graduate or equivalent preferred.
• Previous experience of purchasing and warehouse receiving/issues procedures preferred.