ADMINISTRATIVE ASSISTANT I

Administrative Assistant I - 55012371Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities. As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.The Work You Will Do: Administrative Assistant I – District Five / Intermodal Systems Development / Environmental Management Office This position will assist in managing the overall administrative functions of the Intermodal Systems Development Office.The Difference You Will Make: Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.How You Will Grow: FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses.Where You Will Work: Intermodal Systems Development District Five 719 S. Woodland Blvd. DeLand, FL 32720Annual Salary Range: $43,943.20 - $56,867.67Your Specific Responsibilities: Assists in managing the overall administrative functions of the Office/Section. Assists in planning, coordinating, and organizing work assignments and projects. Coordinates and reviews for accuracy personnel actions including, but not limited to, recruitment, selection, classification packages and performance evaluations. Assists in maintaining file system, correspondence, meeting minutes, personnel actions, and other related documents. Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance. Processes purchasing card charges in Works according to procedure. Reviews and distributes mail. Processes correspondence and requests for staff and management. Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards and Recognition as needed. Coordinates, schedules, and sets up conferences and meetings for the Office/Section. Provides direction and assistance to staff on personnel rules, travel requests/reimbursements, and other department policies and procedures. Works with Management and staff to coordinate, process, and research as necessary, personnel paperwork in accordance with department requirements.The Successful Candidate will have the following required Knowledge, Skills, and Abilities: Knowledge of: Administrative principles and practices. Office procedures and practices. The principles and techniques of effective communication. Skills in: Written and verbal communication. Reading, interpreting, communicating applicable rules, regulations, policies, and procedures. Ability to: Collect data relating to administrative functions such as human resources, purchasing or report writing. Prepare correspondence and administrative reports. Understand and apply applicable rules, regulations, policies, and procedures. Work independently. Plan, organize and coordinate work assignments Communicate effectively. Establish and maintain effective working relationships with others.Other Job-Related Requirements: Due to the nature of this position, incumbent must respond to emergenciesMinimum Qualifications: Two (2) years of administrative or clerical experience. An associates degree from an accredited college or university can substitute for the experience.The State's total compensation package for employees features a highly competitive set of employee benefits including: Health insurance (over 90% employer paid) $25,000 life insurance policy (100% employer paid) Dental, vision and supplemental insurances State of Florida retirement package 10 paid holidays a year Generous vacation and sick leave Career advancement opportunities Tuition waiver for public college courses A variety of training opportunities Employee Assistance Program (EAP)Special Requirements: You will be required to provide your Social Security Number to conduct required verifications.