Travel Planner & Administrator

Job Description

Job Description

This is a remote position.

Job Title: Travel Planner & Administrator

Company: Native American Transformer Services, Inc. (NTS)

Location: Reno, NV (Remote/Hybrid Considered)

Job Type: Full-Time

Pay: $28.00 – $32.00 per hour

About NTS

Native American Transformer Services, Inc. (NTS) is a Tribally-owned power transformer field service company headquartered in Reno, Nevada, operating on a national project footprint. We deploy skilled transformer technicians and field crews to utility, industrial, and commercial job sites across the country. Our work keeps the power on — and we need sharp, organized people behind the scenes to make that happen.

The Role

We're looking for an experienced Travel Planner & Administrator to own the full travel coordination function for our field service teams. This isn't a corporate travel desk job — our crews move fast, job sites change, and priorities shift daily. You'll be the person who makes sure our technicians get where they need to be, when they need to be there, without the logistics becoming a problem.

Beyond travel, you'll provide direct administrative support to Operations and HR — keeping records clean, communication moving, and the back office running smoothly.

What You'll Do

• Book and manage all field technician travel: flights, hotels, rental vehicles, and per diem tracking across multiple active projects simultaneously
  
• Handle last-minute changes, emergency deployments, and itinerary shifts quickly and without drama
  
• Maintain real-time visibility into crew locations, travel schedules, and return timelines
  
• Manage vendor relationships with hotels, airlines, and car rental agencies to hold corporate rates and service standards
  
• Track travel spend by project code; flag overages and find cost savings where you can
  
• Process and reconcile travel expense reports in coordination with Accounting
  
• Provide administrative support to Operations and HR leadership — scheduling, document management, correspondence, and records maintenance
  
• Assist with onboarding logistics for new field hires, including travel-to-training coordination
  
• Maintain crew rosters, project assignment logs, and internal operational databases
  
• Keep office functions running: supplies, vendor accounts, filing, and general coordination
  

What You Bring

• 3+ years of experience in travel coordination, administrative support, or operations in a field services, construction, energy, or similar project-driven environment
  
• Proven ability to juggle complex, multi-person travel logistics across multiple job sites at once
  
• Proficiency with travel booking platforms (Concur, Egencia, Kayak for Business, or similar) and expense management systems
  
• Strong Microsoft Office skills — Excel, Word, Outlook, Teams
  
• The ability to stay calm, organized, and effective when plans change fast
  
• Clear communicator — equally comfortable with field techs, project managers, and executives
  
• High attention to detail and a track record of keeping confidential information confidential
  

Bonus Points

• Experience supporting union or non-union field crews or a mobile workforce
  
• Familiarity with project-based cost allocation and job code billing
  
• Experience with HRIS platform Zoho
  

Benefits

• Medical, dental, and vision — 100% employer-paid for the employee
  
• Company-paid life and disability insurance
  
• Paid time off and company holidays
  
• Competitive hourly rate: $28–$32/hr based on experience
  

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