Medical Records Administrator

Electronic Health Records Administrator

Dallas, TX

Electronic Health Records Administrator (full time)

Dallas, TX 75230

Monday - Friday, 7:00 am - 4:00 pm

The EHR Administrator functions as the owner and manager of all EHR Applications for Cooper Clinic. The EHR Administrator manages all problems and coordinates with Cooper Clinic physicians, staff, IT and vendor personnel to resolve any issues. The EHR Administrator also acts in the role of compliance officer for HIPAA related regulations, operational compliance and HIPAA management for Cooper Clinic. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About Cooper Aerobics

Cooper Aerobics has been helping improve the quality and quantity of millions of lives through prevention since 1970. We inspire individuals to make good health a habit to live longer, healthier and more productive lives through our products and services.

• Cooper Clinics comprehensive physical exam gives patients an in-depth picture of their health and an action plan to improve it.
• Cooper Fitness Center is the fitness center of choice for members that belong to a healthy-living community, not just a gym.
• Cooper Spa helps bring life back in balance through relaxation and renewal services.
• Cooper Hotel & Conference Center provides guests easy access to all that Cooper Aerobics has to offer.
• Cooper Complete is a pure, potent vitamin and supplement line scientifically proven to improve well-being.
• Cooper Wellness Strategies takes the Cooper philosophies for individuals and transforms them to improve the physical and fiscal health of a company and its workforce.

Get Cooperized

Essential Duties and Responsibilities

Complies with Health Insurance Portability and Accountability Act (HIPAA while performing all duties.

Serves as System owner/Administrator all EHR Applications for Cooper Clinic. This includes: Touchworks, Athena AP, GMed, EyeMD, Follow My Health and any other EHR systems.

Identifies issues, problems, solutions, education and training requirements, upgrade requirements and any other operational requirements in order to support Cooper Clinic business operations.

Creates and delivers standardized training plan for all clinic users of EHR applications. This includes the on-boarding of new hires, updates for current employees on an annual basis and hosting skills workshops.

Identifies and attends annual EHR conferences as required to keep technical skills current.

Partners with the HIPAA Security Officer and Chief Medical Officer to manage the compliance with HIPAA regulations for Cooper Clinic to maintain and ensure clinic business operations.

Works with HIPAA Security Officer and Chief Medical Officer toidentify process, workflow and quality goals and implement agreed upon goals.

Collaborates with HIPAA Security Officer and Chief Medical Officer to identify long term goals for EHR applications.

Manages annual and monthly budgeting for EHR department. Approves and tracks EHR invoices.

Serves as main contact between Cooper Clinic and EHR vendors.

Provides and promotes a high level of customer service to internal as well as external clientele.

Maintains a positive attitude and adheres to the Cooper purpose and core values.

Follows all Clinic policies and standard operating procedures.

Completes duties on site with consistent, regular, and reliable attendance.

Accomplishes other duties as assigned.

Required Skills/Abilities

Excellent verbal and written communication skills.

Exceptional interpersonal and customer service skills.

Strong organizational, time management and attention to detail skills.

Possess problem-solving skills, be self-motivated, and strive for professionalism.

Ability to work in group setting as well as work independently.

Good computer skills and proficiency with Microsoft Office Suite.

Education and/or Experience

Masters degree (M.A.) or equivalent; or four to ten years related experience and/or training; or equivalent combination of education and experience.

Knowledge and experience using and managing EHR systems, Healthcare Practice Management Systems, and Healthcare IT in general.

Minimum of 5 years experience using and managing EHR systems.

Direct experience working with patients in a clinical or hospital environment managing EHR systems to support business operations.

Familiarity with OSHA regulations concerning patients and clinic situations.

Direct experience as HIPAA compliance officer or administrator managing operational compliance with current HIPAA regulations.

Physical Requirements

Must be able to lift up to and occasionally move up to 25 pounds.

Prolonged periods of sitting at a desk and working on a computer.

Frequently required to sit, stand, and walk on our campus.

What we provide:

• A culture focused on improving the quality and quantity of peoples lives
• Competitive pay
• Complimentary Cooper Fitness Membership for you and your spouse
• 401(k) matching after one year
• Health benefits
• Holidays - including your birthday!
• Discounts on Cooper Complete supplements, The Coop (pro shop and boutique), Cooper Spa, Cooper Hotel and much more!
• Employee wellness program designed to help you meet your fitness goals and improve your quality life- You can also earn cash incentives.

Not a fit? We have many other opportunities available. Please see the careers page on our website at to find your next career!

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